Administrative Assistant

Administrative Assistant

Administrative Assistant

Req number:

R1919

Employment type:

Full time

Worksite flexibility:

Onsite

Job Summary

We are looking for a motivated Administrative Assistant ready to take us to the next level! If you have Microsoft Office and professional communications skills, and are looking for your next career move, apply now.

Job Description

We are looking for an Administrative Assistant to be responsible for office operations and upkeep, mail distribution, requisition of supplies as well as additional clerical duties. This position will be contract and onsite.

What Youll Do

• Assist with daily administrative operations as directed by the Department.

• Answer and re-direct calls on a multi-line phone system as directed by the Department.

• Sort and distribute (internal and external) mail as directed by the Department.

• Greet and assist visitors in finding the correct destination as directed by the Department.

• Ensures compliance with policies and procedures.

• Assists the Executive Assistant in coordinating daily operational functions within the Division.

• Coordinates, reviews, edits, and formats outgoing correspondence.

• Drafts, formats, and completes routine memos and letter within established timeframes.

• Coordinates travel arrangements, prepares itineraries, prepares, and submits travel reimbursements for the staff.

What You'll Need

Required:

• Ability to speak and understand English.

• Must have High School Diploma or equivalent.

• 2+ years of experience working with the public in a professional business office.

• 1+ years of experience answering multi-line phones.

• 3+ years of experience using Microsoft Outlook, Excel, Word, and Power Point

• 1+ years of experience sorting and distributing internal mail.

• 1+ years of experience with professional business letters, emails, and communications

Preferred:

• Experience coordinating meetings, preparation of agendas and conference calls.

• Experience coordinating travel arrangements and travel reimbursements.

Physical Demands

• Ability to safely and successfully perform the essential job functions consistent with the ADA and other federal, state, and local standards.

• Sedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc.

• Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor.

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Reasonable Accommodation Statement

If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employment selection process, please direct your inquiries to [email protected] or (888) 824 8111.

Equal Employment Opportunity Policy Statement

It is the policy of CAI not to discriminate against any employee or applicant due to race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or being a protected veteran. It is also the policy of CAI to take affirmative action to employ and to advance in employment, all persons regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or being a protected veteran, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment. Employees and applicants of CAI will not be subject to harassment due to race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or being a protected veteran. Additionally, retaliation, including intimidation, threats, or coercion, because an employee or applicant has objected to discrimination, engaged or may engage in filing a complaint, assisted in a review, investigation, or hearing or have otherwise sought to obtain their legal rights under any Federal, State, or local EEO law is prohibited.