Administrative Assistant III - TS/SCI w/Polygraph

Administrative Assistant III - TS/SCI w/Polygraph

Discover a career that is challenging, impactful, and mission critical. Join our team as an Administrative Assistant III and make an impact on our customer. While you help us advance the mission, we'll help advance your career.

HOW AN ADMINISTRATIVE ASSISTANT III WILL MAKE AN IMPACT:

• Candidate will be responsible for providing outstanding customer service to our Sponsor by performing a full range of administrative duties to include managing daily calendar requests, organize/reorganizing high priority meetings, schedule and deconflict meetings with changing priorities
• They must have the ability to adapt to rapidly changing work requirements and priorities, maintaining flexibility and versatility
• They should be able to monitor Incoming calls and effectively address questions, as well as be able to schedule meetings with other Missions Centers outside the department
• They must have excellent verbal and written communication skills, strong interpersonal skills demonstrated by developing working relationships and networks with division/component managers, staff, peers, and external resources. Candidate will submit building access requests for attendees/visitors who be visiting and or attending meetings with the Front Office
• They will manage and update various lists to include office rosters/phone trees within the group to ensure the proper officers are added and removed as required. The lists will be updated and maintained in an excel database, updated as new employees require access or employees depart the group and their accesses must be removed
• Candidate will be responsible for submitting T&A's for anyone in the group who does not have access to their timecard to make sure they are paid in a timely fashion
• Candidate must quickly become knowledgeable with the Sponsor's Travel reservation system lo set up travel itineraries for CONUS and OCONUS !ravel for staff officers to include Chief, Deputy Chief and C/OPS
• The candidate will prepare and monitor transportation itineraries, changes, and any notifications of alternate schedules. Once the travel is completed the candidate must be able to transpose travel information and receipts from office personnel into Sponsor Voucher system in order to process their travel expenses for reimbursement
• Candidate will need to process all travel arrangements, vouchers, and POV reimbursements without supervision. Candidate will be responsible for conference room scheduling and de conflict ion throughout Iha office
• He/she will also ensure conference rooms are available and VTC is up and running for meetings. This includes weekly staff meetings and monthly administrative meetings for the office. Candidate will prepare the Front Office for the arrival of Chief and Deputy each morning by turning on printers, computer sand printing out daily calendars. He/she will monitor calendars to make sure Chief & Deputy Chief are able to attend meetings and make sure they are where they should be
• They will schedule meetings and maintain calendars for Chief/OPS and Chief of Staff. The candidate will monitor e-mails and schedule meetings that are required to include conference room scheduling if needed
• Candidate will manage and oversee the many shared conference rooms in Iha building, ensure conference rooms are available and that the VTC is up and running for meetings
• They will assist with setting up conference both internal and external buildings
• This candidate will work as a liaison with logs to manage, track and order office supplies when needed and properly store accordingly.

WHAT YOU'LL NEED TO SUCCEED:

• The position requires an active TS/SCI with Polygraph clearance
• HS Diploma and 3 years of relevant experience or equivalent combination of education and experience
• Core hours: Monday - Friday 7:00am - 3:00pm
• Candidate must be able to operate in a team environment as well as successfully work on their own
• This position is on customer site

GDIT IS YOUR PLACE:

• 401K with company match
• Comprehensive health and wellness packages
• Internal mobility team dedicated to helping you own your career
• Professional growth opportunities including paid education and certifications
• Cutting-edge technology you can learn from
• Rest and recharge with paid vacation and holidays

#OpportunityOwned

#GDITCareers

#WeAreGDIT

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#AdminPoly2023

#IntelAdminJobs

Work Requirements

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Years of Experience
3 + years of related experience

* may vary based on technical training, certification(s), or degree

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Certification

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Travel Required
None

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Citizenship
U.S. Citizenship Required

About Our Work

We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.

GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.