File Clerk

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Duties
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Duties
Summary
The File Clerk is assigned to the Health Information Management Sections (HIMS) of the Business Office of VA Nebraska-Western Iowa Health Care System. The File Clerk performs duties related to the receiving, analyzing, indexing, cross-referencing and linking of Consults, and importing/imaging of medical and administrative information.
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Responsibilities
Major duties include, but are not limited to:
Process incoming records by sorting into documentation categories
Reviews and researches numerous and voluminous medical reports from VA and non-VA health care facilities
Determines which documents need to be included in the electronic medical record
Maintains a daily excel productivity spreadsheet of analysis and indexing activities
Stays abreast of regulatory requirements governing medical records (VA as well as The Joint Commission), Medical record maintenance, and the disposition of legal medical documents that are imaged and/or uploaded.
Determines each documents disposition and prioritizes stat documents that need an immediate turn-around time.
Ensures all necessary health/administrative information is integrated into VistA through imaging software.
Work Schedule: The tour of duty for this position is typically Monday-Friday, between the hours of 6:00 a.m. - 5:00 p.m. Additional information regarding the tour of duty may be discussed during the interview process.
Telework: Not Available
Virtual: This is not a virtual position.
Position Description/PD#: File Clerk/PD70258A
Relocation/Recruitment Incentives: Not Authorized
Financial Disclosure Report: Not required
Travel Required
Not required
Supervisory status
No
Promotion Potential
4
Job family (Series)
0305 Mail And File
Requirements
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Requirements
Conditions of Employment
You must be a U.S. Citizen to apply for this job
Designated and/or random drug testing may be required
Selective Service Registration is required for males born after 12/31/1959
You may be required to serve a probationary period
Subject to background/security investigation
Selected applicants will be required to complete an online onboarding process
Qualifications
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/14/2021.
You may qualify based on your experience and/or education as described below:
Experience: One year of general experience. General experience is progressively responsible clerical, office, or other work that indicates the ability to acquire the particular knowledge and skills needed to perform the duties of this position. This experience may include maintaining a filing system and using a computer to perform administrative duties. Your experience must be detailed in your resume to receive credit. OR,
Education: An associate's degree or 2 years of post high school education that provided the knowledge, skills, and abilities necessary to do the work of this position. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. Transcripts required. OR,
Combination: An equivalent combination of general experience and post high school education as described that demonstrates the ability to perform the duties of this position. Experience must be detailed, and transcripts required.
You will be rated on the following Competencies for this position:
Computer Skills
Customer Service
Follow Directions
Medical Information
Reading
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Physical Requirements: The work is primarily sedentary. It may involve some walking, standing, bending or carrying of light items.
For more information on these qualification standards, please visit the United States Office of Personnel Management's website at
Education
A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: