Executive Assistant

Executive Assistant

What we offer

• Excellent health benefits plan, which includes medical, vision and dental options
• 401(k) with company match
• Company profit sharing plan
• Generous paid time-off and paid holidays
• Paid parental leave
• Company-paid mental health benefit through Headspace
• 2 free on-site fitness rooms
• Employee Assistance Program
• Employee Resource Groups
• Personal and professional development program

Job summary

Reporting directly to the CEO, the Executive Assistant to the CEO provides executive and administrative support to the CEO. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO. Scheduling, task organization and communication will be essential competencies. Additionally, due to some HR information received, ability to keep and handle confidential information is a must. Ability to prioritize schedule/work that allows the CEO to complete projects is important. Highly professional phone skills are necessary to communicate with clients, executives, and franchises.

You will

• Schedule Management
  
  • CEO calendar prioritization and scheduling.
  • Brief CEO daily regarding meetings/calls.
  • Executive and Director meeting coordination.
  • Arrange Executive events such as dinners, golf outings and team events.
  • Assists with the Preparation and Dissemination of CEO Communications
  • Review and edit correspondence, presentations and videos.
  • Manage master files.
• Travel Coordination/Manage Travel Itineraries
  
  • CEO Travel arrangements including preparation of detailed itineraries.
  • Coordinate/Arrange visitor logistics.
• Board of Managers Meetings
  
  • Liaison for Board of Managers
  • Logistics coordination for onsite Board of Managers Meetings
  • Monitoring and tracking of Divisional Strategic Plans and Key Performance Metrics
• Expense and Account Reconciliation
  
  • Account Reconciliations
  • Prepare Expense Reports
• General Administrative and Clerical Tasks
  
  • Coordinate conference calls and answer phone, taking messages and routing calls appropriately.
  • Prepare reports, memos, letters, and transcribe notes.
  • Handling basic bookkeeping tasks.
  • Filing and retrieving corporate records, documents, and reports.
  • Maintain an organized filing system of paper and electronic documents.
  • Opening, sorting and distributing incoming mail, emails, and other correspondence.
• Personal Assistance as Needed
• Special Projects as Assigned
• Convention Assistance
• Other Duties as Assigned
• Personal/Professional Development

You have

• Minimum of 5+ years of experience as an Executive Assistant reporting directly to senior management or related
• Proven track record to work effectively with senior management team.
• Strong interpersonal skills; ability to work collaboratively and build cross-functional relationships with key members across the organization.
• Develop and sustain a level of professionalism among staff and clientele
• Friendly and professional demeanor.
• Sound judgement and decision-making abilities.
• Must demonstrate solution-oriented approach.
• Advanced organization skills and attention to detail.
• Highest level of integrity to manage confidential information.
• Proven ability to thrive in a fast-paced environment, with high tolerance for ambiguity and complexity.
• Advanced proficiency in Microsoft Office products and other relevant software.
• Excellent verbal and written communication skills.
• Willingness to learn and acquire new skills; Committed to continuous improvement.
• Ability to work independently.
• Associates Degree Preferred

Working Conditions

• This position functions in a fast-paced, high pressure corporate office environment with adherence to SERVPRO operating guidelines and standards.
• This position requires most of the workday being spent sitting (or standing) at a desk. During certain times of year, there may be a need to lift boxes weighing up to 25 pounds.
• Standard working hours based on a minimum 40-hour Monday Friday work week however some work on weekends may be required to complete assigned tasks and projects on schedule.
• Some overnight travel may be required. Weekend travel may be required based on event schedules.

About SERVPRO

For more than 50 years, SERVPRO has been a trusted leader in fire and water cleanup and restoration services, mold mitigation, construction, biohazard and pathogen remediation throughout the United States and Canada. Our 2,200+ individually owned and operated franchises are supported by our dedicated headquarters team. We strive to cultivate a professional community that respects and celebrates the things that make us unique, the things we share, and the collaborative spirit we bring to the work we pursue together.

SERVPRO is an equal opportunity employer. All applicants will be considered for employment without attention to age, race, color, religion, gender, sexual orientation, national origin, veteran or disability status.