Colossal Business Manager

The Company

Colossal Media, now a Lamar Advertising subsidiary, is an award-winning Brooklyn-based company celebrated for reviving hand-painted outdoor advertising. Founded in 2004 on the ashes of a forgotten art form, we've grown into a premium creative partner for the world's largest brands, agencies, and artists. Our memorable campaigns build curiosity and amplify exposure through dynamic storytelling, redefining and elevating the out-of-home experience. We have a vision for rapid growth and to make this happen, we need you! Many of our campaigns are captured on film to create a timeless story. These videos are a great way for you to learn more about our business and our mission; you can check them out HERE. Additionally, you can explore the various tabs and campaigns featured on our website and Instagram.

Colossal Media is built on the craft of hand-painted murals. This craft has creativity at its core. Here we know that what fuels creativity is diversity. People from all walks of life work here at Colossal Media and all are not only welcome but are treated equitably within the Colossal Media community.

What you can expect from us

We offer a competitive and comprehensive compensation & benefits package for all full-time employees. Some of our benefit offerings include but are not limited to:

• Multiple medical plan options
• Dental and vision insurance
• Paid time off (PTO) that increases with tenure
• Paid holidays
• 401K plan with company contributions for participation
• Wellness program incentives such as medical plan premium holidays and HSA contributions
• A workplace where everyone has an opportunity to participate and contribute and is valued for their unique skills, experience, and perspectives
• Ongoing professional development and internal leadership programs to maximize your career potential and room to grow

Compensation: $80,000 - $89,750/ per year depending upon the level of experience

Essential Functions and Responsibilities:

• Manage the comprehensive administrative function for the corporate office including opening and closing the office, interfacing with clients and staff, overseeing office vendors, handling and processing mail, and ensuring the maintenance of office aesthetics.
• Manage and make improvements on Colossal financial processes including budgeting and other assigned duties.
• Conduct financial and data analysis of Colossal accounting functions for the President of the organization.
• Independently offer insights on monthly spending and suggest cost-saving solutions when possible.
• Contribute to the preparation of the detailed annual financial budget and monthly forecasts with attention to detail.
• Manage the companys accounts payable, encompassing the processing of invoices, meticulous recording of essential information (company, date, amount, etc.), appropriate coding of invoices to the respective department, and timely submission of invoices to
  corporate for payment.
• Provide administrative support to all employees as needed, such as assisting the sales department in contract preparation, addressing collections inquiries, furnishing invoice copies, and assisting operations employees with payroll, etc.
• Provide information, including compensation, to corporate departments (Payroll, Human Resources, Credit Department, Accounts Payable, Accounts Receivable, etc.) as needed with Operations and Executive Administration.
• Facilitate communications and decision-making on behalf of the President when needed and appropriate.
• Manage expense reports and train staff on the expense reporting systems.
• Effectively oversee and manage projects initiated through collaboration among department heads including the establishment of objectives and budgets.
• Implement and collaborate on any special requests/projects with the President and Department Heads.
• Own vendor contact database.
• Manage several internal employee databases and platforms ensuring timely updates and maintenance of staff information.
• Serve as a liaison between staff and third-party IT, overseeing the retainer and managing the overall relationship.
• Serve function as Notary Public.
• Promote the Colossal culture through staff milestones, events, and daily acts that create a superior Colossal experience.
• Support project managers in planning staff and client events; Owning all administrative tasks associated with vendors, site setup, and breakdown

Requirements:

Knowledge, Skill, and Ability

• Ability to work beyond typical corporate hours checking emails on behalf of the President including some evenings and weekends.
• Must possess effective supervisory skills such as excellent communication, listening, problem-solving, and a proactive approach to potential issues.
• Requires an excellent command of the English language, both written and verbal.
• Skill in speaking with persons of various social, cultural, economic, and educational backgrounds.
• Requires continual attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines.
• Strong work ethic someone who takes great pride in professionalism, and responsibility, and is proactive.
• Must be able to work independently and as a team member.
• Must possess proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to use fax machines, copiers, scanners, and binding machines.
• This position requires the ability to handle different challenges each day and adequately prioritize those demands.

Education and Experience

• High School Diploma or Equivalent is required.
• A college degree in Business or a related field is preferred.
• To qualify for this position, two out of the five qualifications must be met:
  1. Experience in billing over $11 million.
  2. Experience managing offices containing 16+ employees
  3. Must be cross-trained in Sales, Operations, and Real Estate.
  4. 4 years of experience in outdoor advertising is required.
  5. In lieu of experience, a college degree or 6 years of applicable experience in an office environment will be accepted, or another equivalent combination of education and experience.

To Be Considered:

• Resume
• Cover letter; please use your cover letter to highlight experience from your resume that fulfills the requirements listed above
• References

Physical Demands and Work Environment

• The primary work environment for this position is an office. This is not a remote role and requires being in the Brooklyn office daily.
• The physical demands for this position include light lifting, seeing (with a focus on reading, acuity, and depth perception), and talking.

Colossal Media is an EOE/AA: Minorities/Females/Disabled/Protected Veterans or any other State or Federally protected characteristic

Disability Self-Identification:When applying for a job with Lamar, you will be asked to voluntarily self-identify whether you have a disability. Please take a moment to watch this video for clarification on why we're asking for this information!

California Resident Disclaimer:Lamar collects personal information in the ordinary course of considering job applicants. This information may include, for example, name, address, phone number, and other contact information, employment history and reference contact information, and any other information provided by an applicant to Lamar. By submitting an application, you consent to the use or sharing of this personal information solely for the purpose of consideration for employment by Colossal Media. Colossal Media will not sell this information.

#ColossalID

Education

Required

• High School or better

Preferred

• Bachelors or better in Business Admin or related field

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractors legal duty to furnish information. 41 CFR 60-1.35(c)