Contracts Coordinator

Contracts Coordinator

This in-office position will work out of our Home Office in Dripping Springs, TX.

Salary Range: $47,000 - $52,000

Contracts Coordinator

Provide administrative support for the Contracts Services team including, but not limited to, contract coordination, RFP responses, project support, and customer service to internal and external clients across our key industries.

Responsibilities

• Assist with the preparation of responses to requests for proposals, including gathering information, writing content, and completing required forms
• Coordinate reviews, approvals, and submissions for RFPs
• Maintain organization's repository of successful RFP response templates and tools
• Assist team with recurring edits to contract template documents for varying company service groups and specific customer affiliation groups
• Assist with setting up the account by gathering information to complete and submit an accurate start-up checklist
• Perform routine data entry promoting effective contract maintenance
• Maintain and update the central database of contractual annual increase terms and customer contact information
• Perform routine follow-up status tracking/reporting/communication
• Assist with updates to ongoing department training and compliance materials
• Perform daily administrative functions such as obtaining signatures, document scanning, distribution, mailing and general filing
• Complete miscellaneous contract and finance-related administrative tasks, reporting requests, and research project assistance as they arise

Skills

• Interpersonal Skills: Ability to interact with individuals at all levels of the organization
• Communication: Effective written, spoken, and non-verbal communication
• Customer Service: Service-oriented mentality with a focus on exceeding expectations
• Professionalism: Maintain a positive and professional demeanor
• Proactivity: Self-motivated with the ability to effectively prioritize projects and needs
• Team Player: Willingness to provide support where needed to achieve outcomes
• Organization: Attention to detail and ability to effectively manage tasks in a fast-paced environment

Requirements

• Bachelors Degree or equivalent experience
• Three years of administrative experience, preferably in a contracts administration support role
• Knowledge of standard service-level contract terms and templates
• Ability to perform document version control in Word and Google platforms

What We Offer

• Paid time off (vacation and sick)
• Medical, dental, and vision insurance
• 401(k) with employer match
• Employee Assistance Program (EAP)
• Employee Resource Groups (ERGs)
• Career development and ongoing training
• On-site gym, cafe, and free fitness classes

Important to Know

• Veterans and candidates with military experience are encouraged to apply.
• HHS is an Equal Employment Opportunity Employer committed to workplace diversity and inclusion.

Who is HHS

HHS was named a Top Workplace by the Austin-American Statesman in 2022.

HHS is a private, family-owned business dedicated to caring for its team members and providing honest, quality-driven customer service. Founded in 1975 as Hospital Housekeeping Systems, today HHS provides services including housekeeping, food, and facility management to nearly 1,000 customers across six industries.

We are growing rapidly and seeking motivated leaders to join us for the next stage of our journey. We support and encourage growth from within and believe that we have countless future leaders in our organization who are waiting for their next opportunity. Our Diversity, Equity, and Inclusion (DEI) Team supports a work environment where individuals of all backgrounds are heard, respected, and encouraged to grow.

App-MGT