Contract Coordinator

Contract Coordinator

JOB SUMMARY
At Houston Methodist, the Contract Coord position is responsible for reviewing, drafting and negotiation support for the Contract Administration team. The Contract Coord position will review and draft non-standard contract language and coordinate the production of documents working with contract administrators. This position is responsible for contributing to and the maintenance of content, procedures and instructions for the Contract Administration reference library. The Contract Coord position serves as primary liaison with legal team. Responsibilities for this position may also include implementation and maintenance of a corporate database of all contracts, concession agreements and service level agreements owned by the company, prepararation, assembly, monitoring and loading of contracts between Houston Methodist, suppliers, distributors and others into the applicable databases review of contracts and ensure compliance with internal and external requirements, and analyzing contracts for various legal, accounting and business purposes prior to loading into the contract repository.

PRIMARY JOB RESPONSIBILITIES
Job responsibilities labeled EF capture those duties that are essential functions of the job.

PEOPLE - 25%

1. Support strategic sourcing efforts and provide contract drafting guidance to staff. Support contracting activities for purchase or sale of equipment, materials, products, or services. Reviews team contract documents prior to submission to the legal team and monitors contract quality. (EF)
2. Communicates and coordinates between customers and various internal groups including but not limited to Legal and Risk to ensure proper compliance with contracts, resolves various contractual operational issues, and assists in maintaining good working relationship with customers (EF)
3. Develop ongoing relationships and interactions with internal customers and clinicians; understand and serve the needs of the business and source goods, services and equipment accordingly. (EF)

SERVICE - 25%

1. Support contracting team efforts to present sourcing recommendations to hospital stakeholders. (EF)
2. Contribute to and maintain content, procedures, and instructions for the Contract Administration reference library. Support various interdepartmental personnel in migrating contracts into the OnBase platform. (EF)
3. Review contracts and related documents for completeness and proper signatures. Assist with drafting, editing and redlining of contracts in the negotiation process. (EF)
4. Prioritize various document requests for review by management to expedite for processing. (EF)
5. Coordinate all document requests for review and processing by contract administrators. (EF)

QUALITY/SAFETY - 20%

1. Monitor, measure, and provide recommendations for supplier contracts and service level compliance. Develops plans to continually upgrade service levels. (EF)
2. Maintain and contribute content to contracting policies and procedures. Recommends new procedures to optimize the contract management system for Supply Chain, as well as process efficiencies for contract review and turn-around times with other departments. (EF)
3. Solves and mitigates contractual and legal submission issues. (EF)

FINANCE - 20%

1. Review contracts and mentor team to support efforts to negotiate pricing with favorable terms and conditions, monitor liability issues, and ensure signature levels are within Houston Methodist guidelines. Support Contract Administration team to continually monitor the market and make strategic sourcing recommendations to obtain better pricing, quality, and terms when applicable. (EF)
2. Track lifecycle of contracts in the contract management system to support strategic supply chain work plan. Coordinates contractual insurance clauses with Risk Management to ensure compliance with organizational requirements. (EF)

GROWTH/INNOVATION - 10%

1. Support organizational savings and process improvement initiatives by assisting with active quality contract management and identifying operational efficiency opportunities. Identify improvement opportunities for process efficiencies related to contract management. (EF)
2. Actively participate in the development of on-going training by creating a best practice library with examples from reviewed contracts. (EF)

This job description is not intended to be all inclusive; the employee will also perform other reasonably related business/job duties as assigned. Houston Methodist reserves the right to revise job duties and responsibilities as the need arises.

EDUCATION REQUIREMENTS

• High School diploma or equivalent education (examples include: GED, verification of homeschool equivalency, partial or full completion of post-secondary education, etc.)
• Bachelor's Degree preferred

EXPERIENCE REQUIREMENTS

• Five years of experience drafting and negotiating contracts, preferably of clinical capital equipment, medical/surgical supplies and services, or other healthcare or commercial agreements.

CERTIFICATIONS, LICENSES AND REGISTRATIONS REQUIRED

• Paralegal Certificate preferred

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

• Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations
• Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security
• Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles
• Computer Skills Requires basic computer skills.Proficiency in Word, and using redlining/track changes to revise contract documents
• Knowledge of advanced contract provisions and related instruments
• Proficient in MS Office applications, including Word and Excel with ability to understand complex analytics and modeling.

SUPPLEMENTAL REQUIREMENTS

Work Attire	Yes/No
Uniform	No
Scrubs	No
Business professional	Yes
Other (dept approved)	No

On-Call*

No (for Non-Exempt or Exempt jobs)

*Note that employees may be required to be on-call during emergencies (ie. Disaster, Severe Weather Event, etc) regardless of selection above.

Travel**

May require travel within	Yes
Houston Metropolitan area

May require travel outside	Yes
of Houston Metropolitan area

**Travel specifications may vary by department.

Please note any other special considerations to this job: __________________________

Company Profile:

Houston Methodist is one of the nations leading health systems and academic medical centers. Houston Methodist consists of eight hospitals: Houston Methodist Hospital, its flagship academic hospital in the heart of the Texas Medical Center, and seven community hospitals throughout the greater Houston area. Houston Methodist also includes an academic institute, a comprehensive residency program, a global business division, numerous physician practices and several free-standing emergency rooms and outpatient facilities. Overall, Houston Methodist employs more than 27,000 employees and is supported by a wide variety of business functions that operate at the system level to help enable clinical departments to provide high quality patient care.

Houston Methodist is an equal opportunity employer inclusive of women, minorities, disabled persons and veterans.