Materials Management Coord II

Duties and Responsibilities

• Communicate/coordinate with Operations/Sales on upcoming jobs to ensure that pick tickets are generated for reserved materials.
• Entry of material requisitions for nonstock or stock materials not initiated through the automated material replenishment process, including fuel deliveries and receipts (gasoline, diesel, and propane).
• Receipt entry and creation of batches for materials not initiated through RF Scanners. Attachment & maintenance of Mill Test Reports (MTRs) for steel pipe & fittings at Central warehouse so they are readily accessible and can be included with the corresponding batch as removed from inventory. Maintain and file receipts by vendor for future reference & electronic retrieval.
• Routine follow up on shelf-life batch materials to check expiration date(s) and initiate action to remove expired materials from inventory.
• Accurately enter & process paper material issue sheets and returns within inventory management software, batch, and file daily.
• Report any low or stock out items for ordering, on hand count verification and follow up with Procurement to ensure Purchase Requisitions are converted to a Purchase Order, outstanding Purchase Orders are updated with a confirmation and acceptable shipping date, and a routine review of individual and collection Stock Requirements for the plant(s) & Central warehouse(s) is completed to ensure MRP is properly functioning.
• Routinely run reports to review and resolve outstanding items in GR, GI and In Transit for the Central warehouse(s).
• As requested, issue and return of materials and quantities from one item number to another item number.
• Receive, coordinate delivery, and enter material transfer requests from areas.
• Print orders for delivery to other areas & post to area clipboards for warehouse picking.
• Maintain and update delivery schedule on SharePoint site for central warehouse(s).
• Process FedEx shipments and invoices, reconciling procurement card invoices prior to month end closing.
• Assist in cycle count process, including generating cycle count, creating, and entering ad-hoc counts, assisting supervisor in researching discrepancies.
• Daily monitoring of My Inbox for invoices to be reviewed and resolved.
• Assist Accounts Payable in researching and resolving receipt and vendor invoice discrepancies.
• Accurate entry of warehouse daily payroll, providing backup and support to other areas, as necessary. Maintain and file timesheets weekly for future reference.
• Update daily or weekly, Dispatch call-out roster for warehouse personnel across the areas.
• Maintain log of annual boot and safety eyeglass reimbursement.
• Order office and warehouse supplies.
• Assist other warehouse personnel with expense reports, as necessary. Assist with SAP related questions or issues.
• Organize and keep accurate files for central warehouse; perform other duties as requested such as daily log of Gas Veeder reader slips via spreadsheet for Environmental Compliance & inventory review, electronic filing of company advisories pertinent to the department (material, technical, safety, etc.), routine VPP inspections and provide backup coverage to central warehouse coordinator(s).