Finance Coordinator

Finance Coordinator

• Receives all incoming telephone calls from the switchboard and directs to the appropriate individual or responds independently, when appropriate
• Handles all incoming and outgoing mail, including operating and maintaining the postage meter
• Review vendor invoices and check requests, verifying they match appropriate receiving and supporting documentation. Reconcile and resolve any cost and quantity issues by working with the purchasing and receiving departments, as well as the vendor. Process invoices into system in a timely fashion.
• Process expense reports from employees, verifying that all required approvals were obtained, amounts are appropriate, and that the correct GL and departmental mapping was selected
• On a weekly basis, review and determine AP and expense payments that need to be made, balancing cash requirements and availability. Create and prepare report for Controller of all payments required to be made. Send to and perform final review of selections with Controller. Coordinate corporate approval and release of treasury funds for payment selections.
• Complete weekly payment process, batch review, and printing of checks based on final payment selections, utilizing ERP system and flat file uploads.
• Perform reconciliations of accounts payable/receivable transactions, research and resolve discrepancies.
• Maintain vendor master files, ensuring they are current and accurate.
• Respond to vendor inquiries, while maintaining and building working relationships.
• Review and reconcile vendor statements, ensuring receipt of all invoices and credit memos.
• Balance the accounts payable/receivable subsidiary ledgers to the general ledger and resolve any discrepancies. Maintain monthly AP/AR reports that tie and reconcile to Balance Sheet.
• Create and maintain spreadsheets and other ad hoc reporting as needed to ensure the accuracy of the accounts payable/receivable system.
• Create and prepare customer invoices for Casting shipments and Tooling milestones, through communication and coordination with shipping and Account Managers.
• Distribute invoices to customers, through appropriate channel (i.e. email, portals, mail, etc.)
• Assist with AR collections, preparation of AR aging, and management of DSO.
• Work with Senior Accountant on application and reconciliation of payments received.
• Assist with month end close.
• Maintain a clean, organized work area
• Comply with all safety, DOT, HAZMAT and environmental policies and procedures
• Ability to work overtime
• Attendance
• Ability to work at the Bloomington facility
• Work on/participate in special projects as needed or assigned by Management

• Education: Associates Degree in Accounting preferred, but not required for this position
• Experience:5+ years of accounts payable, accounts receivable
• Certifications/Licenses:
• Other Required Knowledge, Skills & Abilities: Microsoft Office, Prefer experience with ERP systems, preferably QAD/MFG Pro 8.6 or newer

This is a non-management position
This is a full time position