Accounts Payable Specialist I

Accounts Payable Specialist I

Transdev

Lombard, IL 60148

Posted 10 months ago

  • Job Type(s)

    Full Time

  • Industry

    Accounting, Finance

  • Job Description

    Accounts Payable Specialist I

    Description

    About Transdev : Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Transdev U.S. employs a team of 32,000 across 400 locations while maintaining more than 17,000 vehicles.
    Part of a global company, Transdev is a leader in mobility with operations in 19 countries, proudly operated by 110,000 team members from around the world. As an operator and global integrator of mobility, we are driven by our purpose. Transdev the mobility company empowers the freedom to move every day thanks to safe, reliable, and innovative solutions that serve the common good.
    About the Role: A successful Accounts Payable Associate will possess strong understanding of invoice processing in a high volume, multi business environment supported by technology tools and artificial intelligence. Must be able to work in a fast-paced environment and work well with people at all levels both internal and external. Responsible for the timely and accurate processing of vendor invoices, resolution of blocked invoices, multiple payment process, account reconciliations. Multiple roles available with focus on AP processing, Travel and Expense management, payment process/cash flow management, and vendor customer service.
    Responsibilities
    • Performs day-to-day processing of financial A/P Transactions
    • Invoice matching to PO and receipts in multiple systems, multiple software solutions
    • Quality control of vendor invoice data in automated process for accurate vendor and payment
    • Verify vendor accounts by reconciling monthly statements as needed.
    • Customer service-timely response to vendor inquiries. Weekly support of utility and telecom invoices using vendor portal
    • Facilitate multiple payment methods in AP weekly payment cycle (Check, EFT, Wire)
    • Process special handle payments
    • Month end close process.
    • Vendor management/maintenance as required.
    • Travel and Expense management 2 Positions
    • Set up all new users with card provider and software solution.
    • Reconciliation and audit expense reports , P-Card , from multiple business units
    • Month end accrual reporting
    • T&E, P-Card monthly reporting and spend analysis, delinquency.
    • System Admin-1 positions
    • Management of two AP platforms: Bottomline and Basware
    • Management of Signature Authority , Routing tables, cost center
    • New user add/changes to platforms
    • Management of interfaces and vendor data
    • Campaign to increase electronic transactions with vendor and Baseware
    • JDE support for data management
    Qualifications
    Education, Licensing, and Certifications :
    Education: High school diploma or equivalent, such as GED, required.
    Education Preferred: Bachelors degree.
    Experience : Prior experience working in a high paced, high volume A/P processing environment. Understanding of JDE preferred
    Field and years of experience required: 2 to 4 years of relevant A/P experience, including JDE, Concur, Basware and Bottomline Technologies application.
    Experience preferred: Experience in a transit environment preferred.
    Skills and Knowledge Required/Preferred:
    • JDE
    • Bottomline Technologies Transform Solutions
    • Basware AP Solution
    • Concur
    • ePayables
    • Working knowledge and proficiency with Microsoft Word, Excel and Access
    • Ability to read, understand, and interpret instructions, policies, and procedures
    • Good written and oral communication skills
    • Ability to organize and perform work efficiently; strong attention to details
    • Strong math skills
    • Travel requirement outside of immediate area (as a percent) <5%
    Pre-Employment Requirements:
    Drug testing and background check
    Testing related to job requirements.
    Physical Requirements:
    • Must be able to work shifts or flexible work schedules as needed.
    • 100% of work is accomplished indoors and in air conditioned or well-ventilated facilities
    • Work is accomplished in an office or in a cubicle space equipped with a telephone and computer.
    • The employee is generally subjected to long periods spent sitting, typing, or looking at a computer screen.
    The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request.
    Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status, or any other classification protected by federal, state, or local law.
    Drug-free workplace
    If based in the United States, applicants must be eligible to work in U.S. without restrictions for any employer at any time; be able to pass a drug screen and background check.
    California applicants: Please Click Here for CA Employee Privacy Policy.

  • Candidate Profile

    Qualification High School

  • Job Benefit(s)

    Weekly Pay

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