Medical Administrative Assistant

Job Summary: Responsible for scheduling all surgical appointments, communicating with patients regarding medication, lab results, and tissue diagnosis, maintaining medical supply inventory, and ensuring compliance with OSHA, CLIA, and HIPAA.

ROOM PREPARATION

• At start of the work-day, checks all patient rooms to assure that they are ready for patients, clean and stocked
• Fills Cryo containers

PATIENT VISIT

• Escorts patients to exam room, documents a brief history as instructed by the physician using EHR system. Assists patient with disrobing if necessary.
• Assist physician with exam of patient. Obtain samples for the patient or other supplies that are needed during the visit.
• Answers patient questions if possible, refers others to the physician.
• Cleans rooms between patients, changing table paper and cleaning tables and counter tops etc. as necessary.
• Sets up rooms for procedures with the designated instruments and sterile field. Explains procedure to patient and obtains informed consent. Provides wound care instructions to patient after procedure.
• Logs in and out all pathology specimens and orders for other lab work

MAINTENANCE

• Transports used instruments from room to instrument maintenance area, keeping safety standards in mind. Cleans instruments, wraps appropriately, and autoclaves.
• Checks rooms at end of day to make certain they are stocked for the next day.
• Maintains inventory of medical and surgical supplies and places orders appropriately.
• Keeps nursing station in order, making certain that all expired medications are appropriately discarded. Calls pharmaceutical representatives for more samples when needed.

OTHER

• Calls patients with the results of biopsies as directed by the physician.
• Returns phone calls to patients, pharmacies, etc., giving advice or refilling prescriptions as directed by the physician.
• Takes photographs as needed.
• Treats all patients and other staff members with respect, is polite and professional.
• Additional duties assigned by the medical assistant supervisor, practice manager or physician(s).
• This job description may change as the needs of the practice change.