Administrative Assistant I

Job Title: Administrative Assistant I

We are seeking a highly organized and safety-conscious Operations Administrative Assistant to support the daily activities of the Operations Office at a copper mining site. The role provides administrative, reporting, and coordination support to operations, maintenance, and site management teams, helping ensure efficient, compliant, and safe mine operations.

About our company: AIMS Companies (AIMS) provides turnkey inspection and cleaning services to the municipal and industrial community. We have grown to over 600 employees and maintain a fleet of over 600 operational equipment. We serve over 4,000 customers from a nationwide network of 18 facilities. We are an organization that has a safety-first value system and are committed to operational excellence and customer satisfaction.

Starting Compensation: $18+/hr (Pay is commensurate with experience)

Key Responsibilities

• Provide administrative support to the Operations Manager and site leadership team
• Coordinate daily, weekly, and monthly operations reports (production, downtime, manpower, safety)
• Maintain accurate records for shift rosters, attendance, leave, and overtime
• Schedule meetings, toolbox talks, and site briefings; prepare agendas and minutes
• Manage documentation related to mine operations, maintenance, and safety systems
• Assist with procurement paperwork, work orders, and contractor documentation
• Track and file safety, environmental, and compliance records in line with mine regulations
• Coordinate travel, accommodation, and site access for staff and contractors
• Manage office supplies and ensure smooth operation of the site admin office
• Act as a communication link between operations, maintenance, HSE, and head office

Requirements & Qualifications

• High school diploma or equivalent; additional certification in administration or business is an advantage
• Proven experience in an administrative role, preferably in mining, heavy industry, or industrial operations
• Strong computer skills (MS Excel, Word, Outlook; experience with ERP or CMMS systems is a plus)
• Excellent organizational, record-keeping, and time management skills
• Ability to work in a fast-paced, safety-critical environment
• Strong communication skills and ability to interact with site personnel and contractors
• High attention to detail and respect for confidentiality

Preferred Experience

• Experience working on a mine site or remote operations environment
• Familiarity with safety systems, permit-to-work processes, or incident reporting
• Exposure to production or maintenance reporting
• Understanding of mining operations terminology

Work Environment

• Site-based role at a copper mine
• May involve shift work or rostered schedules
• Requires compliance with all site safety and induction requirements

Benefits:

• Medical, dental, vision, voluntary life insurance, and voluntary short-term and long-term disability insurance after 90 days.
• 7 paid Holidays.
• 40 hours vacation pay after 1 year; 80 hours after 2 years.
• Sick pay according to state laws
• 401(k) eligible with up to 50% company match on the first 6% after 1 year.

* Per Diem is available to all employees regardless of employment classification (full-time, part-time, or temporary employees).