ADMINISTRATIVE ASSISTANT - KALISPELL, MT
Alamon Inc.
Kalispell MT 59901 US
Administrative Assistant
Great opportunity to join an amazing team!
Position Summary:
Alamon, Inc. is a Montana-based Employee-owned company providing installation services to the utilities, energy, and communications industries since 1975. We offer installation solutions to industry-leading equipment manufacturers, communications companies, utilities, and energy EPCs, nationwide. Alamon provides a competitive compensation and benefits package while encouraging career growth and promotion opportunities from within the entire organization.
Alamon is looking for an Administrative Assistant to join our Network Services-NWS team! The Administrative Assistant will be responsible for weekly payroll, invoicing, accounts payable, and providing support to field staff and management. The ideal candidate will be able to multitask, have excellent problem-solving skills, and is fluent in Microsoft Office and Google Workspace.
This position is based out of our headquarters location in Kalispell Montana and is non-remote.
Responsibilities:
- Project Management Track and analyze project costs
- Invoice and follow up on delinquent accounts
- Submit purchase orders and vendor payments
- Assist with departmental employee support
- Onboarding Completion
- Assign and track training
- Badging
- Shipping and receiving
- Track and verify credit card transactions
- Perform weekly payroll duties
- Onboard customers and subcontractors
- Assist with customer support requests
- Create and manage reports
- Track inventory and company assets
- Perform additional various tasks to support the department and operations manager
- Ability to use a multi-line phone system
- Perform other job-related duties as assigned
Minimum Qualifications:
- Ability to work at a fast pace and prioritize work to meet deadlines
- Willingness to learn new software programs
- Proficient in using the Microsoft Office Suite with extensive knowledge of Excel and Word
- Proficient with the Google Workspace Suite including Google Chrome, Gmail, Google Sheets and Google Docs
- Excellence in typed/written communication
- Ability to compile/reconcile spreadsheet data
- Willingness to continually adapt, change, and learn as tasks are assigned, business scope changes and the company grows
- Ability to identify concerns or make appropriate inquiries to obtain information
- Must be able to pass a pre-employment background check and drug test
Work Environment:
- This position is based out of our Headquarters location in Kalispell Montana, is non-remote, and in a cubicle workspace
Physical Demands:
- Must be able to lift, carry and bend
- Ability to stand or sit for long periods of time
- Carry or lift a minimum of 25lbs
Benefits:
- Medical Insurance
- Dental Insurance
- Life Insurance policy
- Pharmacy Benefits
- Paid Holidays
- Paid time off
- Vacation time
- Employer-paid health insurance for each full-time employee
- ESOP company= Employee Stock Ownership Plan
Work Authorization:
Alamon, Inc. does not currently support the H1B VISA for this position.
EOE:
Alamon, Inc. is an equal-opportunity employer. As an Equal Opportunity Employer, Alamon, Inc. does not discriminate in employment decisions based on race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable state and local laws.
Additional Information:
Alamon's safety initiatives include our in-house learning management system, AlamonU, that provides a modern approach for training a national and remote workforce in addition to traditional learning methodologies.
Alamon, Inc. is committed to safety and has earned Ericsson's 2018 Supplier of the Year Safety Award. Our teams have received commendations from safety giants such as Bechtel Corporation. Alamon's total U.S. EMR ratings speak volumes about our strong commitment to safety.
Compensation details: 18-21
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