Job Description ANALYGENCE is seeking a Travel & Expense Account Specialist II
Position can be supported remotely but you must reside within 50 miles of DC for onsite meetings/support as required
In this role you will support within the Department of Homeland Security (DHS) Science and Technology (S&T) Directorate Office of Finance and Budget Division (FBD) with a full range of financial management support services using a variety of financial procedures
The Travel Management Office (TMO) is responsible for developing, implementing, and managing travel processes and serval integrated and no-integrated systems used by federal and non-federal travelers for both domestic and international travel in compliance with the Federal Travel Regulations (FTR), departmental policies, and S&T processes and procedures
This position will support the Travel Program Manager administering the E-Gove Travel Services Program and provide other operational needs related to the conduct of official travel for the DHS S&T and other miscellaneous financial services (i.e., official employee expenses, training program, transit subsidy benefits, etc.)
Duties and responsibilities:
• Develop and update travel and other financial business practices for integration into standard operating procedures, written policies, and online travel portal.
• Provide assistance in preparing reports, issuing papers, and correspondence pertaining to the financial management of the S&T travel program.
• Enters accurate travel data in various financial and subsidiary systems, reconciles accounting and transaction data.
• Process documentation to re-allocate funds to correct imbalances and to deploy funds to meet changes in programs.
• Submit data for specific items of external monthly reports on program budget execution for review and final submission.
• Convey program guidance to stakeholders to ensure compliance with financial policies and procedures.
• Serve as the travel liaison for S&T travel program stakeholders.
• Provide support to system end-users through the conduct of research, data analyses, issues analysis, and recommendations solutions to potential problems.
• Support the implementation of internal controls as it relates to travel program system administration and end-user support.
• Use automated databases such as the Execution Performance and Invoice Consolidation (EPIC) and online travel management systems as a system administrator to produce internal and external reports and conduct analysis of travel activities and other program expenditures (i.e., training purchase orders).
• Gathers documentation/records to support responses to data calls and audit requests from the agency and external regulatory bodies (i.e., General Accountability Office).
• Supports training and outreach efforts resulting from the re-engineering, development, and implementation of new processes, procedures, and systems as necessary for employees for both domestic and international travel.
• Perform quality control and ensure compliance with Federal Travel Regulations (FTR) and departmental policy for all travel authorizations and expense reports
• Ability to successfully obtain a government DHS Suitability security clearance.
• Requires 3+ years of relevant experience in a travel and expense management environment.
• B.A
or B.S
degree is preferred; additional years of service can be considered in lieu of a degree.
• Exceptional attention to detail and good organizational skills, ability to multi-task
• Proactive approach to the problem-solving, analytical mind
• Ability to work in a team-oriented environment
• Ability to work independently with minimal supervision
• Strong oral and written communication skills
• Flexibility in responding to unanticipated situations
• Self-Starter, excellent time management
• Ability to use logic and reasoning to identify strengths and weaknesses of alternative solutions, conclusions, or approaches to problems
• Strong work ethic and willingness to take ownership, a strong sense of urgency, initiative, and drive.
• Affectively display good judgment in selecting the proper mode of communication.
• Excellent written and verbal communication skills
Strong interpersonal skills, with the ability to interact effectively at various social levels and across diverse cultures
• Proficient in Microsoft Office Suite to include Teams or similar workplace chat and videoconferencing tools.
• Microsoft Excel (vlookups a plus) Summary Our people-first culture drives mission success
ANALYGENCE provides leading-edge technology and result-focused solutions that address the infinite variables that affect our clients' goals in the cyberspace, intelligence, and mission support domains
Born out of diverse backgrounds and forged through government, military and industry experience, our team members are the backbone of our solutions
Our various perspectives advance capabilities and drive successful operations
Through our purpose-driven team culture, the productivity and effectiveness of critical missions are amplified
Our vision is to continue to build an environment that encourages our people to evolve by applying a foundation of core values to everything we do
We focus on adding value to people so that they can bring value to others, and this culture drives our relentless pursuit of exceptional mission critical results
ANALYGENCE is a Service-Disabled Veteran-Owned Small Business (SDVOSB) committed to hiring and retaining a diverse workforce
We are proud to be an Equal Opportunity/Affirmative Action Employer, making decision without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.