Administrative Assistant

The team is a flagship first-party studio within Game Studios and the home to one of gaming’s most critically and commercially acclaimed series. We are a group of diverse and talented individuals working for a common purpose to push the limits of our entertainment platform and devices. As a studio, we lead from our values and work together to promote respect and inclusion, a growth mindset and grit, all while putting our team first. If you have the fire to work with our driven team, then come work with us.

The Administrative Team is the heart of our organization; ensuring that business operations and activities keep moving forward and our studio team is supported and engaged. We’re looking for a skilled, energetic, and proactive Business Administrator to join our team. The successful candidate will possess interpersonal, organizational and event planning skills, the ability to anticipate needs, a keen eye for detail and a willingness to support organizational growth and health. This role interacts with all employees across the studio. If you enjoy multi-tasking, balancing priorities and curating meaningful and impactful employee experiences, this is the role for you.

Key Responsibilities: Typical Day

• Support the day-to-day operations to ensure the Studio is run smoothly and staff are supported
• Execute the planning, coordination and logistical support for onsite and virtual hybrid meetings/events including studio wide meetings, team training and morale events
• Support the Senior leadership team with calendar management, travel bookings and timely and accurate reconciliation of expenses
• Partner closely with the Facilities team to continuously improve the physical work environment
• Assist with floorplan and studio moves, seating charts maintenance and distribution and security group ownership and management
• Support the External Development manager with the creation and submission of contracts, statements of work and amendments within the procurement system
• Ensure compliance with administrative operations policies and procedures
• Collaborate with the Talent and Culture Team to welcome and support new hires for an unforgettable onboarding experience
• Plan and execute studio social events and holiday celebrations in accordance with the rhythm of business (ROB) calendar to promote studio culture, values and increase employee morale
• Help drive the Social Committee, promoting a culture of collaboration and partnership to bring social events and occasions to life
• Manage the studio swag program by keeping a pulse on inventory, sourcing items, preparing proposals, promotion and shipping logistics
• Keep a pulse on relevant employee experience trends and events to gather and provide insight for future studio opportunities

Qualifications: 

• 3+ years of experience in administration, executive administration, coordinator or program management type role
• Strong experience in event planning and and/or organizing team-building activities
• Excellent interpersonal relationship building and communication skills with the ability to maintain confidentiality of information
• Ability to prioritize work, anticipate and adapt to challenges and complete projects on time
• Strong customer service orientation, self-directed, positive outlook
• Must be adaptable and work successfully in a team environment, building and maintaining effective working relationships with a diverse group of contributors internally and externally
• Occasional work after core-hours and evening events
• Candidates must have the ability to lift/move up to 30 pounds

The target hiring compensation range for this role is $30 to $34/hr. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits! 

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.