EXECUTIVE ASSISTANT III WITH SECURITY CLEARANCE

Executive Assistant III This position requires an active Secret clearance and the ability to obtain a Top Secret clearance to be considered. Cherokee Federal is seeking an experienced Administrative Assistant III to support the EAP Directorate by managing administrative tasks, coordinating communication, and ensuring the smooth flow of information between offices. The ideal candidate will have over 10 years of administrative support experience, work with minimal supervision, and possess strong organizational skills. Compensation & Benefits: Estimated Starting Salary Range for Executive Assistant III: $89,879.89 Pay commensurate with experience. Full time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided. Benefits are subject to change with or without notice. Executive Assistant III Responsibilities Include: • Serves as the Special Assistant to the Director and Deputy Director of EAP. In that capacity, serves as EAP's principal point of-contact/liaison with the bureau's Office of the Assistant Secretary. • Ensures a seamless and timely flow of information, policy guidance and advice between the EAP front office and the affected supervisors and members of the EAP staff. • Ensures the requisite clearance(s) and timely response by the responsible members of the EAP staff on formally tasked action items required by the Office of the Assistant Secretary. • Provides administrative support, including making travel arrangements, office logistics, supply inventory, and other special administrative support as required by the Directorate. • Responsible for incoming/outgoing correspondence, reviews and distributes incoming correspondence to appropriate action officers or staff; collects and reviews outgoing correspondence for neatness, accuracy and proper handling and maintains related office chronological file. • Escorts personnel as required. • Establishes and maintains official files on specific subject matters. • Assists with coordinating meetings, scheduling conference rooms, monitoring leave for staff personnel, ordering supplies, and other administrative duties. • Works with the EAP Special Assistants to monitor internal tasks, deadlines, and deliverables. • Receives and screens telephone calls and visitors; follows up to ensure necessary action is initiated, and subsequently works to assure that such action is completed as quickly as possible, as applicable, and appropriate. •Enters all forms of correspondence in final form including cables, memorandums, letters, briefing papers, etc. • Maintains the calendar for office management by arranging and scheduling appointments, handling all meeting requests, and providing calendar information to management daily. • Prepares meeting briefs to managers indicating appointment purpose and providing any relevant background data. • Record minutes from meetings and prepares briefings materials. •Serves as a T&A administrator; prepares and maintains T&A report. •Maintains and monitors office leave schedule as directed by the COR and/or GTM. •Performs other appropriate administrative assignments such as document replication, ordering office supplies, inventorying office supplies, and other administrative duties as assigned. •Always maintains work area in a professional manner (work area must be clean, presentable, and organized, per COR guidance). •Ensures automation equipment is operational (paper in the copier/fax machine, changes out printer ink cartridges, calls in work orders). • Assists with setting up conference calls, coordinating with IT personal to setup conferences requiring IT support. •Assists with prepping conference rooms before and after social events and official events during the workday. •Assists with setting up and cleaning up official office events. •Creates standard operating procedures related to office administration. •Updates office management information (seating charts, phone lists, welcome book, etc.). •Coordinates badge access for EAP employees. •Submits GSD Tracker/Ariba requests. •Coordinates travel and processes vouchers for managers and ICA employees in E2. •Provides back-up on Rhythmyx updates. • Assists managers in evaluations process via the appropriate platform. • Works with EAP's Staff Assistants and Executive Assistants to monitor internal tasks, deadlines, and deliverables. •Manages the continuous and smooth flow of information, such as cables, correspondence, briefing papers, and memoranda. •Ensures that the 1CA Director receives relevant information in a timely manner. •Serves as the SharePoint site expert and works to improve accessibility, archives, and functionality; provides regular training and briefings on the use of SharePoint to manage paper flow to staff within and outside the Bureau. •Provide Courier support services for passportPerforms other job-related duties as assigned Executive Assistant III Experience, Education, Skills, Abilities requested: * Works with relative independence and minimal supervision. * A high school diploma or the equivalent * 10 plus years of administrative support or secretarial experience or an equivalent combination of education and experience is required. * This position requires an active Secret clearance and the ability to obtain a Top Secret clearance to be considered. * Must pass pre-employment qualifications of Cherokee Federal Company Information: Cherokee Nation System Solutions (CNSS) is a part of Cherokee Federal - the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government's mission with compassion and heart. To learn more about CNSP, visit cherokee-federal.com. #CherokeeFederal #LI-SB1 Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply. Keywords: * E2 * Task management * Calendar management * Ariba * SharePoint Similar Job Titles: * Executive Assistant * Office Manager * Special Assistant * Administrative Coordinator * Senior Administrative Specialist Legal Disclaimer: Cherokee Federal is an equal opportunity employer. Please visit cherokee-federal.com/careers for information regarding our Affirmative Action and Equal Opportunity Employer Statement, and Accommodation request. Many of our job openings require access to government buildings or military installations. Candidates must pass pre-employment qualifications of Cherokee Federal.