ADMINISTRATIVE ASSISTANT - EVS AND SAFETY - 827053

• Initiates the ability to see what needs to be done without being asked.


• Demonstrates knowledge and skills necessary to provide services based on the physical, psychosocial, educational, safety, and other related criteria appropriate population in his/her assigned area


• Maintains required core competencies.


• Complies with set Policies and Procedures (i. e. name tag, dress code, parking, smoking, etc.)


• Provides administrative assistance and secretarial support to the Director of EVS and Safety and EVS Manager and other personnel as requested or as needed.


• Maintains files, records, logs and prepares reports as needed.


• Arranges departmental meetings.


• Opens, reviews, and distributes mail accordingly, and prepares responses if necessary.


• Generates reports and retrieves information for Manager / Director review.


• Accepts and receives phone calls and routes appropriately.


• Receives and directs visitors and contractors.


• Maintains Kronos personnel time records for EVS, Linen, and Patient Transport Services.


• Assists with educational request forms for staff, and makes necessary arrangements for seminar attendance.


• Maintains departmental educational files.


• Completes and submits data for reports relevant to department’s productivity, quality, etc.  


• Assists with and places orders for supplies, equipment etc.


• Coordinates all billing requirements, invoices, expense vouchers, and check requests with Accounts Payable.


• Assists with coordination of work projects for all GCMRC affiliated buildings.


• Assists with coordination of Safety / Emergency Management projects, meetings, and other functions.


• Assists with and publishes department schedule including weekend schedule.  

• Monitors contracts and coordinates renewals relative to EVS/ Safety / Emergency Management to ensure timeliness of action and quality of service.


• Schedules outside contractors as needed.


• Secretary of Collateral Safety Committee


• Assists coordination of Internal / External Safety Inspections and maintains documentation.


• Assists coordination of Internal / External Emergency Drills and Exercises and maintains documentation


• Coordinates and schedules “ Hot Wash” for Exercises, Drills, and Events and maintains AAR documentation    


• Maintains minutes, rosters, and departmental monthly inspections.


• Assists with Annual review of Physical Environments of Care.


• Assists with maintaining documentation for DNV and other Regulatory Inspections.


• Participates in Regulatory Inspections and Audits.


• Other duties as assigned.

Education

Required:

    High School

Licenses & Certifications

Preferred:

    C-Heartsaver