ADMINISTRATIVE ASSISTANT

Executive Assistant Job Description:

• The Executive Assistant duties and responsibilities are to ensure the CEO needs are met in a timely and confidential manner. She/he will be responsible for performing a variety of administrative duties. The ideal candidate is highly self-motivated, professional, detailed, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. An ideal candidate will have 3-5 years of experience in a small to medium sized company. This position will report directly to the CEO.

Executive Assistant Essential Duties:

• Maintain CEO’s appointment schedules by planning and scheduling meetings, conference, and travel.
• Arrange corporate events (internal and external) in their entireties (finding venues, budgeting, finding vendors, creating schedules, etc.)
• Coordinate all travel arrangements, preparing itineraries and planning logistics.
• Maintain an extremely organized filing system of paper and electronic documents
• Coordinate executive communications, including taking calls, responding to emails, and interfacing the customers.
• Attend, register, and prepare for tradeshows and conferences.
• Perform light bookkeeping activities.
• Attend networking events during and after business hours.

Executive Assistant Requirements:

• 3-5 years of experience in a small to medium sized company
• Excellent written and verbal communication skills.
• Confidentiality is a critical role for this position.
• Excellent organizational skills.
• Competency in Microsoft applications.
• Excellent time management skills.
• Ability to be resourceful and proactive when issues arise.
• Ability to multi-task in a fast-paced environment.
• Proficiency in collaboration.
• Very strong attention to detail.
• Exceptional interpersonal skills and ability to build relationships.
• Bachelor degree preferred.

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