EA III SUPPORT WITH SECURITY CLEARANCE
Crimson Phoenix LLC (CPGS)
Bethesda MD 20810 US
Job Description As an Executive Administrative Support, you will be responsible for serving as primary Point of Contact (POC) for the office and providing administrative support to 1-2 designated SEs by performing a variety of complex and routine administrative duties in compliance with written and oral guidance and policies in support of the mission! Click APPLY to be contacted about this position and find out more details. What You Will Be Doing: * Interacting with high-ranking officials within the agency and throughout the IC, the Congress, the White House, and the private sector.
* Preparing, contributing, and/or providing substantive review of an extensive volume of written and oral materials.
* Performing multiple critical and time-sensitive tasks simultaneously.
* Coordinating with component divisions to assure alignment with key component priorities within ODNI and the IC.
* Coordinating with component staff the development of read-ahead materials and briefing books to prepare senior executives for meetings, conferences, and other public events.
* Planning, developing, and providing substantive briefings, presentations, reports, and other materials to inform senior leadership and other stakeholders on topics of interest.
* Vetting incoming correspondence, summarizing/highlighting key issues or topics, and following up to ensure proper and timely response.
* Maintaining a schedule of appointments that involves determining the importance of issues for each meeting and following protocol procedures for contacting principals. * Assisting with timekeeping and updating HR systems by serving as element Timekeeper.
* Preparing regular (e.g., weekly) status reports to keep the SE apprised of important issues.
* Preparing meeting agendas, recording meeting minutes, noting those actions that require follow-up, and disseminating to element staff, attendees/participants, and other recipients for awareness and/or action.
* Tracking incoming tasks actions and updating element task action tracking systems.
* Arranging domestic and foreign travel, composing travel cables, and assisting with processing travel vouchers.
* Assisting in coordinating project/events, including planning and coordinating multiple presentations, disseminating information, and organizing team events.
* Preparing to host visitors, coordinating parking, passing security clearances, and escorting uncleared visitors.
* Updating and maintaining records, files, and other documents/materials (electronic or in hard copy).
* Preparing, contributing, and/or providing substantive review of an extensive volume of written and oral materials.
* Performing multiple critical and time-sensitive tasks simultaneously.
* Coordinating with component divisions to assure alignment with key component priorities within ODNI and the IC.
* Coordinating with component staff the development of read-ahead materials and briefing books to prepare senior executives for meetings, conferences, and other public events.
* Planning, developing, and providing substantive briefings, presentations, reports, and other materials to inform senior leadership and other stakeholders on topics of interest.
* Vetting incoming correspondence, summarizing/highlighting key issues or topics, and following up to ensure proper and timely response.
* Maintaining a schedule of appointments that involves determining the importance of issues for each meeting and following protocol procedures for contacting principals. * Assisting with timekeeping and updating HR systems by serving as element Timekeeper.
* Preparing regular (e.g., weekly) status reports to keep the SE apprised of important issues.
* Preparing meeting agendas, recording meeting minutes, noting those actions that require follow-up, and disseminating to element staff, attendees/participants, and other recipients for awareness and/or action.
* Tracking incoming tasks actions and updating element task action tracking systems.
* Arranging domestic and foreign travel, composing travel cables, and assisting with processing travel vouchers.
* Assisting in coordinating project/events, including planning and coordinating multiple presentations, disseminating information, and organizing team events.
* Preparing to host visitors, coordinating parking, passing security clearances, and escorting uncleared visitors.
* Updating and maintaining records, files, and other documents/materials (electronic or in hard copy).