Administrative Specialist - TS/SCI w/Polygraph

Type of Requisition:

Regular

Clearance Level Must Currently Possess:

Top Secret SCI + Polygraph

Clearance Level Must Be Able to Obtain:

Top Secret SCI + Polygraph

Public Trust/Other Required:

None

Job Family:

Highly Compensated Administrative Services

Job Qualifications:

Skills:

Calendar Management, Communication, Microsoft Office, Office Administration, Travel Planning

Certifications:

None

Experience:

7 + years of related experience

US Citizenship Required:

Yes

Job Description:

Discover a career that is challenging, impactful, and mission-critical. Join our team as an Admin Assistant IV and make an impact on our customer. While you help us advance the mission, we’ll help advance your career. The position requires seven (7) years of admin or relevant experience and HS Diploma. Must have an active TS/SCI with Polygraph clearance.

HOW AN ADMINISTRATIVE ASSISTANT IV WILL MAKE AN IMPACT:

• Working in a discreet environment handling sensitive and personal information daily

• Completing transactional duties with special attention to detail, being organized, and multi-tasking

• Interacting with our ongoing POC customers, team members/Leads, and employees via phone, Skype or email

• Handling and receiving incoming and outgoing correspondence

As an Administrative Assistant IV, your day-to-day responsibilities will include:

• The Administrative Assistant IV candidate will provide direct administrative support to two executive level leaders, working independently with general review and guidance from the government point of contact.

• The AA will also provide administrative support across the group as needed to 200+ officers

• AA must have strong interpersonal skills to maintain productive working relationships with team and customers

• Proactively interact with administrative peers inside the work group, within the larger office and with other internal and external partners

• The AA will be required to support front office senior leadership

• The AA must be able to lift 20-40 lbs. for the purpose of receiving office supply orders

• There may be occasions for travel to other buildings where the group has offices

• It is strongly desired that the candidate be proficient using sponsor's internal travel systems, supply ordering system, meeting reservation system, time and attendance system, correspondence and memo software and personnel access systems

• Customer is willing to train on sponsor's internal messaging system and other databases that are specific to the job

• AA must be proficient using Microsoft Office applications as follows: Basic proficiency with Microsoft Excel, PowerPoint, Word, Sponsor Procurement System and Sponsor Access Request system. Intermediate proficiency with Microsoft Outlook

• As needed, serve as time and attendance keeper for all staff officers

• Greet and/or escort office visitors and guests

• As required, will submit visitor access requests for external visitors

• Monitor the check-in/out procedures are completed for arriving and departing officers

• Ensure shared drives and accesses are granted using system access and check-in/out databases

• Maintains/updates the phone trees for the group

• Serve as back-up vault custodian for the office in the absence of the primary vault custodian

• Provide conference manager support for conference rooms via sponsor system and/or Microsoft Outlook calendars. Schedule the office all-hands meetings and off-site conferences for the group

• Rotate with the other group admins in picking up/distributing mail for the group

• Screen phone calls for the two executive level leaders and for other senior leadership for the group

• Deconflict meetings on calendars and alert seniors when these meetings are rescheduled or canceled (on a continuous basis throughout the workweek)

• Liaison with other OGA's to schedule meetings with senior leadership for the group which also includes the VTC connection set-up

WHAT YOU'LL NEED TO SUCCEED:

• The position requires an active TS/SCI with Polygraph security clearance

• HS Diploma and seven (7) years of relevant experience or equivalent combination of education and experience

• Schedule requirements: Work schedule is flexible, and ideally during core hours Monday to Friday 9:00am to 4:30pm

• Proficient Word, Excel, Outlook, PowerPoint

• Able to perform duties with minimal supervision and some team interaction

• This position is on customer site

GDIT IS YOUR PLACE:

• 401K with company match

• Comprehensive health and wellness packages

• Internal mobility team dedicated to helping you own your career

• Professional growth opportunities including paid education and certifications

• Cutting-edge technology you can learn from

• Rest and recharge with paid vacation and holidays

#OpportunityOwned

#GDITCareers

#WeAreGDIT

#EAPolyReferrals2023

#AdminPoly2023

#IntelAdminJobs

#Jet

The likely salary range for this position is $132,964 - $152,909. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.

Scheduled Weekly Hours:

40

Travel Required:

10-25%

Telecommuting Options:

Onsite

Work Location:

USA VA Chantilly

Additional Work Locations:

Total Rewards at GDIT:

Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match. To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave. To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available. We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most.

We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.

We connect people with the most impactful client missions, creating an unparalleled work experience that allows them to see their impact every day. We create opportunities for our people to lead and learn simultaneously. From securing our nation’s most sensitive systems, to enabling digital transformation and cloud adoption, our people are the ones who make change real.

GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.