Bookkeeper/Office Administrator

The Bookkeeper/Office Administrator is responsible for the business office functions for the store location, including bookkeeping, corporate accounting support and reconciliation, reception, and general correspondence. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.  Other duties may be assigned.Effectively use QuickBooks to manage accounting transactions for the Greeley retail store.Coordinate accounts receivable, accounts payable, inventory and general accounting duties for the retail store in Quick Books.Work with corporate accounting department to ensure retail store accounts are reconciled with corporate accounting records and ensure that all transactions have been accounted for in QuickBooks.Prepare all required accounting related reports on a daily, weekly, quarterly and annual basis.Trace and reconcile unusual variances.Coordinate the annual budgeting process with store management, with analysis of monthly reports and variance against budgets.Balance and process all cash and banking transactions for the retail store.Process accounts payables invoices by reconciling purchase orders to invoices, coding, and batching all invoices for the department manager or store manager’s approval, prior to sending it to the corporate offices for payment.Reconcile and maintain petty cash.Maintain accurate customer information in QuickBooks.Verify sales documentation and deal sheets are accurate to invoice in the corporate accounting system and QuicBooks, in a timely manner.Collect payments, process credit card transactions and forward checks to corporate Accounts Receivable department.Create and maintain customer credit files, including tax exemption forms, and ensure that the retail store is in compliance with sales tax regulations and rules.Coordinate and perform a timely month-end close process to ensure proper and timely reporting of results.Assist Parts & Service Manager in logging time and productivity reports for shop employees.Assist in the reconciliation and proper accounting for inventory transactions and other Company assets.Reconcile, file and maintain customer service and purchasing documentation (unit packing slips, scale repair worksheets, warranty registration forms, etc.). Forward documentation to corporate headquarters daily.Create and modify spreadsheets using Excel to assist parts, sales and service departments.Operate multi-line telephone system.  Answer calls or take detailed messages and route to appropriate person/ department.Maintain internal control guidelines, as documented in the KNA Corporate Internal Control System.Assist with company travel and accommodations, as it pertains to the retail store.Assist Parts Distribution Technician with overflow activities as requested (receive, pull, pack and ship parts, etc.).Participate in the Company’s team process to develop and improve processes and procedures.  Continually strive to find better ways to complete tasks and be the best in the industry.Participate on company wellness committees and other assigned office events.Maintain work area in a clean and orderly fashion and conform to all quality and safety procedures.  Education and/or Experience - A high school diploma or GED is required. An associate’s degree in accounting or two plus years of bookkeeping and administrative office work experience is preferred. Basic skills in Microsoft Word and Excel are required.  Ability to juggle multiple tasks simultaneously is essential.