OFFICE MANAGER - $18/HR

Office Manager

Local furniture store is seeking a detail-oriented, organized collaborator for their office manager position. This person will be one of the main faces in the Missoula location, offering excellent customer service and a positive internal employee experience.  

Essential Job Responsibilities:

• Daily Business & Record-keeping: Balance cash drawer transactions, balance credit card machines, complete deposits, and generate reports. Complete all deliveries and load outs. File invoices, receiving documents and contracts.
• Office Duties: Maintain office supplies and equipment. Outgoing mail and incoming mail distribution. Maintain file system. Assist with customer inquiries when necessary. Assist in training sales people on administrative procedures. Develop professional working relationships with all company employees and all teams.
• Accounts Receivable: Post payments and deposits daily. Check open balances for deliveries and ensure sales procedures and down payment requirements are being followed. Monitor the AR totals. Process account write offs and adjustments. Assist customers and sales staff with inquiries about accounts. Ensure all refunds are being processed.
• Accounts Payable: All invoices are reviewed, approved by management, matched to statements and forwarded to corporate accounting once a week. Obtain required documentation for contractors and outside service providers; W-9s are current and Independent Contractor Exemption Certificate obtained if business is not incorporated. Maintain petty cash account.
• Inventory Control: Coordinate scheduled cycles with the warehouse and store manager. Reconcile the physical counts with the computer and report the results to corporate accounting. Maintain floor and warehouse locations for inventory.
• Receiving: Receive vendor shipped direct merchandise. Track and receive all vendor-shipped direct purchase as necessary.
• Payroll: Regularly review time records in the timekeeping system and ensure any errors are corrected in a timely manner. After review and approval, submit pay period entries.
• Financing: Process financing. Verify contract amount and plan number to be sold prior to selling contract. Process applications and finance paperwork package. Post contract payments and rate of participation and balance to ACH reports. Balance all receipt transactions for the month to include: credit card batch slips, bank deposits and ACH reports.
• Vendor Credit Tracking: Submit repair credit requests to corporate customer service department and track vendor credits, charge backs and credit returns. Report and follow up on adjustments and credits.
• Personnel Records: Oversee completion and submission of employee paperwork including new hire paperwork, status change forms, termination paperwork, various enrollment forms, timecards, and others upon request. Maintain and secure employee records/ files, ensuring confidential information is protected appropriately.
• Human Resources: (supporting HR department when needed) Acquire general knowledge of employee benefits, eligibility requirements and information in the Employee Handbook. Ensure employees are provided benefit information. Participate in new employee orientations and explain general benefit information. Ensure all new employees complete a health insurance enrollment or declination form within 30 days of hire. Assist employees with First Report of Injury forms and review for completeness and submit promptly. Provide employees with Leave of Absence requests paperwork and direct to HR. Keep OSHA 300 logs up to date. Monitor policy and procedure compliance.

 

Benefits:

• Starting Wage: $18.00 / hour
• PTO and paid holidays
• 401(k)
• Medical Benefits
• On the job training

• Qualifications - To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Other Skills and Abilities - Individual should understand the basics of accounting; Ability to type and 10-key; Knowledge of Excel spreadsheet software and Word Processing software; Ability to concentrate for extended periods of time; Required to maintain a high level of confidentiality.

Get in touch! Call or text 406-752-0191 to reach Jared, your career coach, in our Kalispell LC Staffing Office.


Job #40155PandoLogic. Keywords: Office Manager, Location: Missoula, MT - 59806