STAKEHOLDER INTEGRATOR/EXECUTIVE ASSISTANT WITH SECURITY CLEARANCE
LinQuest Corporation
Colorado Springs CO 80901 US
LinQuest is seeking an innovative, creative and highly-motivated teammate to support a MILSATCOM Program Management Office (PMO) within the US Space Force’s (USSF), Air Force Nuclear Weapons Center (AFNWC) at Peterson Space Force Base (PSFB), CO. The MILSATCOM Systems Engineering, Integration, and Test (MSEIT) effort provides leading edge Systems Engineering & Integration (SE&I) for the Air Force’s Space and Missiles System Center. MSEIT supports the Air Force’s acquisition and sustainment of state of the art Military Satellite Communications systems, providing global secure, survivable, and protected communications for our nation’s warfighters. The team seeks technical individuals who will thrive in a highly collaborative work environment of small teams, using the most modern tools and methodologies to tackle the challenges of integrating complex space and ground communications systems. LinQuest is the prime contractor on the MSEIT contract. By applying to this position, you are in consideration for LinQuest employment. However, you also have the option to be hired by one of our subcontractor teammates. A successful candidate will work stakeholder integration and executive assistant activities closely with the Government customer. Activities include but not limited to, coordinating, and facilitating major community-wide meetings, working action items, and providing status to the IPT lead and government customer. Responsibilities: * Provide direct interface support to programs of the MSEIT Strategic IPT
* Support the Gov’t Stakeholder Integrator by coordinating major community-wide face-to-face and telecom meetings, and work with community stakeholders to track and work action items to closure
* Develop Weekly Activity Reports inputs for government customer and provide work status on a weekly basis directly to government customer
* Lead stakeholder integration meeting logistics, including conduct chart package data calls, material assembly, ‘publication’ scrub, meeting invites, attendee list coordination, documenting meeting minutes and actions, action tracking and status follow-up. And depending on host site, work with local administrative and security teams to facilitate meeting site execution.
* Depending on site, perform some level of administrative meeting support such as coordinate attendee list, ensure visit access request confirmation, provide meeting day-of preparation, including meeting room setup, pull up slides, set up Teams, project slides, manage the microphone, call in IT when technical support is required.
* Depending on site, perform some level of coordination with the site security team, such as, ensure visit access request confirmation, arrange for receipt of classified meeting material, arrange for dissemination of classified meeting notes and actions
* Assists in Nuclear Command, Control and Communications (NC3) sustainment cadence events such as User Day conferences and Product Improvement Working Groups (PIWG)
* Professionally interact with the upper leadership team, government customers, vendors, and personnel
* Create documents with Microsoft Office Suite including formatting, finding, or creating graphics, editing, proof reading and distribution
* Address problems and develop practical, thorough, and creative solutions without relying on precedent or supervisory review
* Develop administrative processes that reduce redundancy and improve accuracy, while achieving organizational objectives
* Interface with security, customers, and vendors for program specific needs
* Provide data input to applicable databases, as required to maintain accurate record keeping
* Provide timely, accurate and effective service and support for both internal and external customer.
* Update and maintain records daily in accordance with applicable technical direction
* Prepare documents in appropriate formats requirements
* Coordinate, interpret, implement and enforce policies and procedures in accordance with requirements
* Collect and maintain accurate data to prepare various reports and statistics
* Partner with various departments to maintain a staffing roster and organizational chart
* Compose memoranda, certificates, and correspondence utilizing office software applications.
* Solve complex problems
* Define new methods to complete work
* Develop project schedule/timeline and scope
* Prioritize and self-manage work with minimal supervision.
* Provide creativity and judgment in solving and analyzing complex problem
* Define, develop and document new processes as needed
* Works on more than 1 project at a time.
* Lead a group or project
* Provide assistance and clear direction to more junior team members
* Understand department objectives and requirements
* Work autonomously with customers
* Task are completed on time and accurately
* Participate in solving group problems
* Analyze situations and uses good judgment
* Understand company and customer requirements
* Protect corporate sensitive data
* Support team innovation and generates new ideas
* Seek development feedback and shows initiative by working to develop new skills
* Adapt to change
* Focus on the critical path
* Travel: Less than 10%
Required Skills and Experience: * High school diploma or GED
* 2+ years’ experience in relevant area
* Experience with or knowledge of SATCOM Stakeholder Integrator structure
* Experience working with military and other government representatives, FFRDC (Aerospace) representatives, and SSC’s prime contractors and sub-contractors
* Experience working with government customers
* Experience leading/facilitating large community-wide meetings
* Experience editing technical documents
* Experience communicating between teams
* Oral and written communication skills proficiency
* Must be highly organized, able to separate key issues from unimportant details and prioritize, be able to multi-task, and willing to work in a team environment
* Excellent proficiency with Microsoft Office software (Excel, Word, PowerPoint)
* Good critical thinking skills
* Analyzes situations well and uses good judgement
* Ability to delegate tasks
* Ability to work with difficult personalities and resolve conflict
* Be self-motivated, work independently, collaborate as part of a team to achieve office goals, and multi-task independently in a fast-paced environment.
* Ability to proofread for grammar and punctuation with a high level of accuracy
* Ability to interact effectively with internal and external senior-level executives and their assistants in a professional manner and be proactive in anticipating government and administrative needs
* Experience working in a fast-paced, professional organization with extensive multi-tasking background
* Experience with Microsoft Office applications
* Listens to others and values options, helps team meet goals, and promotes a team atmosphere
* Communicates in an effective manner
* Shows a commitment to excellence by always looking for opportunities to improve processes and quality.
* Seeks feedback and learns from mistakes; continuously evaluates and looks for ways to improve
* Assumes responsibility for quality and timelines of work
* Adapts to changing business needs
* Builds customer confidence, is committed to increasing customer satisfaction, assumes responsibility for solving customer problems and ensures commitments to customers are met
* Seeks out new projects and shows interest in learning new technologies.
* Conducts business in a fair, impartial and ethical manner
* Follows through on commitments
* You must be authorized to work in the US and be able to obtain and maintain a Secret clearance to be considered for this position
Preferred Skills and Experience: * Bachelor's degree
* Active Secret clearance
Compensation for Colorado: Starting salary ranges from approximately $65,000 to $85,000 depending on relevant experience and qualifications. Benefits: LinQuest offers comprehensive and competitive benefit offerings to our team members to include medical, dental, vision, retirement, paid time off, tuition reimbursement, company paid life insurance, and more! For additional information please visit: https://www.linquest.com/careers/our-benefits Why LinQuest? 20 years of excellence from concept to capability. LinQuest is a national security space leader that enables defense and intelligence missions through advanced digital solutions and the development, integration, and operation of mission control systems. As a recognized thought leader in Digital Engineering and Digital Transformation, LinQuest delivers the technical capability, innovation, agility, and operational expertise to accelerate our Nation’s competitive advantage in space. From concept to capability, LinQuest architects integrate end-to-end solutions, enabling Digital Dominance for a Digital Space Force. Qualifications Licenses & Certifications Required Ability to Obtain
* Support the Gov’t Stakeholder Integrator by coordinating major community-wide face-to-face and telecom meetings, and work with community stakeholders to track and work action items to closure
* Develop Weekly Activity Reports inputs for government customer and provide work status on a weekly basis directly to government customer
* Lead stakeholder integration meeting logistics, including conduct chart package data calls, material assembly, ‘publication’ scrub, meeting invites, attendee list coordination, documenting meeting minutes and actions, action tracking and status follow-up. And depending on host site, work with local administrative and security teams to facilitate meeting site execution.
* Depending on site, perform some level of administrative meeting support such as coordinate attendee list, ensure visit access request confirmation, provide meeting day-of preparation, including meeting room setup, pull up slides, set up Teams, project slides, manage the microphone, call in IT when technical support is required.
* Depending on site, perform some level of coordination with the site security team, such as, ensure visit access request confirmation, arrange for receipt of classified meeting material, arrange for dissemination of classified meeting notes and actions
* Assists in Nuclear Command, Control and Communications (NC3) sustainment cadence events such as User Day conferences and Product Improvement Working Groups (PIWG)
* Professionally interact with the upper leadership team, government customers, vendors, and personnel
* Create documents with Microsoft Office Suite including formatting, finding, or creating graphics, editing, proof reading and distribution
* Address problems and develop practical, thorough, and creative solutions without relying on precedent or supervisory review
* Develop administrative processes that reduce redundancy and improve accuracy, while achieving organizational objectives
* Interface with security, customers, and vendors for program specific needs
* Provide data input to applicable databases, as required to maintain accurate record keeping
* Provide timely, accurate and effective service and support for both internal and external customer.
* Update and maintain records daily in accordance with applicable technical direction
* Prepare documents in appropriate formats requirements
* Coordinate, interpret, implement and enforce policies and procedures in accordance with requirements
* Collect and maintain accurate data to prepare various reports and statistics
* Partner with various departments to maintain a staffing roster and organizational chart
* Compose memoranda, certificates, and correspondence utilizing office software applications.
* Solve complex problems
* Define new methods to complete work
* Develop project schedule/timeline and scope
* Prioritize and self-manage work with minimal supervision.
* Provide creativity and judgment in solving and analyzing complex problem
* Define, develop and document new processes as needed
* Works on more than 1 project at a time.
* Lead a group or project
* Provide assistance and clear direction to more junior team members
* Understand department objectives and requirements
* Work autonomously with customers
* Task are completed on time and accurately
* Participate in solving group problems
* Analyze situations and uses good judgment
* Understand company and customer requirements
* Protect corporate sensitive data
* Support team innovation and generates new ideas
* Seek development feedback and shows initiative by working to develop new skills
* Adapt to change
* Focus on the critical path
* Travel: Less than 10%
Required Skills and Experience: * High school diploma or GED
* 2+ years’ experience in relevant area
* Experience with or knowledge of SATCOM Stakeholder Integrator structure
* Experience working with military and other government representatives, FFRDC (Aerospace) representatives, and SSC’s prime contractors and sub-contractors
* Experience working with government customers
* Experience leading/facilitating large community-wide meetings
* Experience editing technical documents
* Experience communicating between teams
* Oral and written communication skills proficiency
* Must be highly organized, able to separate key issues from unimportant details and prioritize, be able to multi-task, and willing to work in a team environment
* Excellent proficiency with Microsoft Office software (Excel, Word, PowerPoint)
* Good critical thinking skills
* Analyzes situations well and uses good judgement
* Ability to delegate tasks
* Ability to work with difficult personalities and resolve conflict
* Be self-motivated, work independently, collaborate as part of a team to achieve office goals, and multi-task independently in a fast-paced environment.
* Ability to proofread for grammar and punctuation with a high level of accuracy
* Ability to interact effectively with internal and external senior-level executives and their assistants in a professional manner and be proactive in anticipating government and administrative needs
* Experience working in a fast-paced, professional organization with extensive multi-tasking background
* Experience with Microsoft Office applications
* Listens to others and values options, helps team meet goals, and promotes a team atmosphere
* Communicates in an effective manner
* Shows a commitment to excellence by always looking for opportunities to improve processes and quality.
* Seeks feedback and learns from mistakes; continuously evaluates and looks for ways to improve
* Assumes responsibility for quality and timelines of work
* Adapts to changing business needs
* Builds customer confidence, is committed to increasing customer satisfaction, assumes responsibility for solving customer problems and ensures commitments to customers are met
* Seeks out new projects and shows interest in learning new technologies.
* Conducts business in a fair, impartial and ethical manner
* Follows through on commitments
* You must be authorized to work in the US and be able to obtain and maintain a Secret clearance to be considered for this position
Preferred Skills and Experience: * Bachelor's degree
* Active Secret clearance
Compensation for Colorado: Starting salary ranges from approximately $65,000 to $85,000 depending on relevant experience and qualifications. Benefits: LinQuest offers comprehensive and competitive benefit offerings to our team members to include medical, dental, vision, retirement, paid time off, tuition reimbursement, company paid life insurance, and more! For additional information please visit: https://www.linquest.com/careers/our-benefits Why LinQuest? 20 years of excellence from concept to capability. LinQuest is a national security space leader that enables defense and intelligence missions through advanced digital solutions and the development, integration, and operation of mission control systems. As a recognized thought leader in Digital Engineering and Digital Transformation, LinQuest delivers the technical capability, innovation, agility, and operational expertise to accelerate our Nation’s competitive advantage in space. From concept to capability, LinQuest architects integrate end-to-end solutions, enabling Digital Dominance for a Digital Space Force. Qualifications Licenses & Certifications Required Ability to Obtain