BILLING ASSISTANT

Client Relations Assistant (Billing)

At Lois Law Firm, our number one goal is to train, support, and grow the careers of our employees. We provide a unique, enjoyable atmosphere where we allow everyone to contribute to the growth of our Firm while providing top-of-the-line service to our clients. There is no other place for you like LOIS. Working at LOIS means finding the place you can succeed, grow, and be part of a constantly advancing firm that has been breaking barriers and becoming a highly recognized name in the industry! With a team-mentality, full-benefits package, continuous ongoing support, and strong standards of development, we continue to be leaders with consistently positive outcomes. Come meet with us to see what we are all about and lets break barriers so we can help our clients, together!

Full time, in-office Client Relations Assistant position in the Firms Client Relations Department in Paramus, NJ.

Responsibilities:

Entry of all incoming payments in internal billing software to include payment adjustments.

Daily processing and depositing of checks to ensure client payments are submitted to accounts in a timely manner.

Assist with accounts receivable follow-ups.

Assist with processing accounts payable information for certain legal vendors.

Maintain billing system information to include management of staffing additions and budgeting requirements.

Manage internal claim closures through practice management software.

Maintain Client Relations resources and materials to ensure up-to-date client directives, preferences, guidelines, and contacts.

Set-up and distribution of draft invoices each month for review and approval prior to final submission.

Ensure timely invoice submission across multiple legal billing platforms.

Ensure proper set-up of invoicing information for new matters referred.

Communicate directly with Firm clients daily via both email and phone.

Attend regular meetings with Firms Client Relations Coordinator.

Qualifications:

Training will be provided by the Client Relations Coordinator on all aspects of billing and invoicing, systems maintenance, and client contact and coordination.

Experience in legal billing and knowledge of legal billing platforms and LEDES98 electronic invoicing is preferred.

Experience in accounts payable and accounts receivable.

Working knowledge of all Microsoft Office applications.

High volume data entry experience with exceptional attention to detail.

Extremely organized with outstanding record-keeping skills.

Ability to manage responsibilities independently while also contributing to a collaborative team environment.

Professional phone and email communication necessary.

Problem solving skills.

Ability to multitask and prioritize various responsibilities and differing client preferences and rules in a fast-paced environment.

Perks:

Firm provides 80% coverage of medical, dental and vision benefit costs.

3% non-elective safe harbor contribution to 401K.

Life insurance and long-term disability provided at no cost to our Team Members.

Hands-on training approach and continual education opportunities.

Quarterly Professional Development meetings that offer our Team Members performance feedback.

Employee Growth Coaching to all Team Members.

Weekly in-house Group Fitness Training sessions to all Team Members that want to participate.

Firm charity events to benefit our local community.

No recruiters please!

Lois Law Firm, LLC is an EEO employer - M/F/Vets/Disabled