INVESTMENT MANAGEMENT COORDINATOR

Investment Management Coordinator
Full-Time
Boston, MA or Springfield, MA

The Opportunity

We’re looking for a highly motivated and engaged Investment Coordinator. They must be task-driven, and detail orientated while having clear and concise written and verbal communication skills with a key responsibility of processing of incoming invoices, reviewing for accuracy, keeping accurate records of all incoming invoices and outgoing payments, managing reconciliation tasks and submitting invoices into the Ariba payment system. The incumbent is someone who enjoys working in a fast-paced environment, is comfortable taking on complex tasks and enjoys working in partnership with others both on our team and across the enterprise. This position is based in Springfield or Boston, with a hybrid schedule.

The Team

The Strategy and Planning team is part of the Investment Management (IM) Strategy and Governance Organization. The Strategy and Governance team drives IM’s strategy forward, optimizing governance and decision-making processes, analyzes, and establishes common metrics, processes, and tools and supports key internal and external stakeholders in progressing the IM target operating model. The team is also responsible for coordinating the department's strategic initiatives, Investment Compliance, Investment Due-Diligence and Investment Data Strategy and Governance. 

Impact/Key Responsibilities 

• Reconcile and process invoice payments in MassMutual’s vendor management system, Ariba 
• Create and manage an invoice tracking system across multiple cost centers
• Analyze financial information with the ability to create first drafts of presentations and materials 
• Communicate with vendors and suppliers to ensure charges are accurate and payments are received and processed promptly
• Ability to recognize discrepancies and be proactive in the solutioning correction
• Submit and track accruals and reclasses 
• Assist in annual forecast, budget and planning cycles
• Review financial and contingent worker time tracking reports and create materials for reporting purposes
• Reconcile timecards through Resource Management with invoices to ensure proper project codes are being utilized
• Enter Purchase Orders through Ariba
• Manage, support and execute the onboarding and off-boarding activities of employees and contingent resources for the division
• Assist with oversight and coordinating business as usual initiatives’ status, budgets (actuals, plan and forecast), milestones and risks, actions, issues, decisions (RAID) logs
• Prepare presentation materials to communicate the team’s overall progress to achieve its goals and escalate any risks, issues and/or decisions where appropriate
• Support Corporate Function Project Management Office coordination as needed
• Assists with employee engagement, team building, event planning and other organizational functions as needed
• Supports Demand and Capacity modeling as needed
• SharePoint site maintenance and support
• Handles small initiative tasks and coordinates or performs ad-hoc administrative activities as needed

Minimum Qualifications

• Associate’s degree OR in lieu of an associate’s degree, we require 7+ years in equivalent professional experience 
• A minimum of 3+ years of related experience as an accounting specialist, project coordinator or similar roles

The Ideal Qualifications

• Bachelor’s Degree
• 3+ years of work experience as an accounting specialist, project coordinator or similar role preferred, preferably in an investment management business
• Can-do, positive attitude and comfortable working with senior, executive and external stakeholders
• Team Player/Relationship Building: Collaborative with strong interpersonal skills; able to relate to and build strong relationships with diverse internal and external audiences; leverages the ability to deliver effectively
• Innovation: Continually looks within and beyond their job, anticipating business needs and opportunities.
• Expert knowledge and comfort working with advanced versions of Microsoft Office suite (Word, Excel, PowerPoint, etc.)
• Working knowledge of Smartsheet and Resource Management
• Previous experience working in a financial services/insurance organization

What to Expect as Part of MassMutual and the Team

• Regular meetings with Strategy and Planning team
• Focused one-on-one meetings with your manager
• Access to mentorship opportunities
• Networking opportunities including access to Asian, Hispanic/Latinx, African American, women, LGBTQ, veteran and disability-focused Business Resource Groups
• Access to learning content on Degreed and other informational platforms
• Your ethics and integrity will be valued by a company with a strong and stable ethical business with industry leading pay and benefits