AP / AR CLERK (HYBRID) WITH SECURITY CLEARANCE
MELE Associates, Inc.
Rockville MD 20847 US
ESSENTIAL FUNCTIONS ACCOUNTS PAYABLE * Support the accounts payable team by routing incoming invoices through the approval workflow to ensure proper approval.
* Enter invoices into Costpoint, prepare voucher cover page, verify coding accuracy and compile and submit vouchers for approval
* Participate in issuing payments to vendors and employees
* Reconcile corporate credit card expense reports, ensuring receipt amounts are accurately recorded
* Issue and track travel authorizations and reconcile prepaid travel expenses
* General accounting reconciliations and discrepancy resolutions
ACCOUNTS RECEIVABLE & BILLING (Support & Backup Role) * Review and prepare project-based invoices, ensuring billing data is accurate and complete.
* Verify proper coding to expenses charged through the billing process
* Resolve billing issues, such as discrepancies or disputes, through communication with clients and stakeholders.
* Process daily cash receipts and make banking deposits as needed
* Monitor and follow up on outstanding invoices to ensure timely client payments.
* Respond to client, vendor, and employee inquiries with exceptional customer service
* Maintain accurate and complete billing records and reports.
* Assist with other accounting and finance functions as needed
QUALIFICATIONS * Degree in related field or 4 years related experience
* 2 years accounting office experience
* Experience with Costpoint strongly preferred
* Strong analytical, problem solving skills and meticulous attention to detail
* Working knowledge of Adobe Pro, Microsoft Outlook, and Excel
* Extensive attention to detail and organization in physical and digital environments
* Ability to handle a fast-paced environment and often changing priorities
* Strong commitment to see a task through to completion
* Excellent verbal and written communication skills
* Customer service driven attitude
BENEFITS * Hybrid remote/office work environment
* Employer Paid, High Quality Employee Medical, Dental & Vision Care
* Low-Cost Family Health Care offered
* 11 Federal Holidays and 3 weeks’ vacation
* 401k with Generous Employer Match
* Cross-training opportunities
* Starting payrate $25/hour + depending on experience About MELE Associates, Inc. With over 300 employees and offices in Rockville, MD, Washington, DC, and Albuquerque, NM, MELE is a veteran-owned (VOSB), minority-owned small business that has been empowering its customers with innovative solutions for more than three decades. MELE has team members located across the U.S. and has served more than a hundred countries across hundreds of project locations. The company offers technical, engineering, and programmatic support expertise to a host of U.S. federal and international agencies, including, but not limited to, the Department of Energy, the National Nuclear Security Administration, the Department of Defense, the Department of Homeland Security, the Department of Justice, INTERPOL, and the International Atomic Energy Agency. MELE’s services include national security and intelligence, law enforcement and emergency management training, technical, analytical and program management support, facility management and engineering, chemical, biological, radiological, and nuclear (CBRNE) defense and security, and IT/cybersecurity. MELE Associates, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. MELE Associates, Inc. is an E-Verify employer.
* Enter invoices into Costpoint, prepare voucher cover page, verify coding accuracy and compile and submit vouchers for approval
* Participate in issuing payments to vendors and employees
* Reconcile corporate credit card expense reports, ensuring receipt amounts are accurately recorded
* Issue and track travel authorizations and reconcile prepaid travel expenses
* General accounting reconciliations and discrepancy resolutions
ACCOUNTS RECEIVABLE & BILLING (Support & Backup Role) * Review and prepare project-based invoices, ensuring billing data is accurate and complete.
* Verify proper coding to expenses charged through the billing process
* Resolve billing issues, such as discrepancies or disputes, through communication with clients and stakeholders.
* Process daily cash receipts and make banking deposits as needed
* Monitor and follow up on outstanding invoices to ensure timely client payments.
* Respond to client, vendor, and employee inquiries with exceptional customer service
* Maintain accurate and complete billing records and reports.
* Assist with other accounting and finance functions as needed
QUALIFICATIONS * Degree in related field or 4 years related experience
* 2 years accounting office experience
* Experience with Costpoint strongly preferred
* Strong analytical, problem solving skills and meticulous attention to detail
* Working knowledge of Adobe Pro, Microsoft Outlook, and Excel
* Extensive attention to detail and organization in physical and digital environments
* Ability to handle a fast-paced environment and often changing priorities
* Strong commitment to see a task through to completion
* Excellent verbal and written communication skills
* Customer service driven attitude
BENEFITS * Hybrid remote/office work environment
* Employer Paid, High Quality Employee Medical, Dental & Vision Care
* Low-Cost Family Health Care offered
* 11 Federal Holidays and 3 weeks’ vacation
* 401k with Generous Employer Match
* Cross-training opportunities
* Starting payrate $25/hour + depending on experience About MELE Associates, Inc. With over 300 employees and offices in Rockville, MD, Washington, DC, and Albuquerque, NM, MELE is a veteran-owned (VOSB), minority-owned small business that has been empowering its customers with innovative solutions for more than three decades. MELE has team members located across the U.S. and has served more than a hundred countries across hundreds of project locations. The company offers technical, engineering, and programmatic support expertise to a host of U.S. federal and international agencies, including, but not limited to, the Department of Energy, the National Nuclear Security Administration, the Department of Defense, the Department of Homeland Security, the Department of Justice, INTERPOL, and the International Atomic Energy Agency. MELE’s services include national security and intelligence, law enforcement and emergency management training, technical, analytical and program management support, facility management and engineering, chemical, biological, radiological, and nuclear (CBRNE) defense and security, and IT/cybersecurity. MELE Associates, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. MELE Associates, Inc. is an E-Verify employer.