Navy Executive Assistant with Security Clearance
Serco Inc.
Washington DC 20001 US
Position Description If you seek a rewarding, high profile and challenging position supporting projects for the US Navy- Serco has a great opportunity for you! This position is on a dynamic team, supporting Team Submarine
Bring your expertise and collaborative skills to make an impact on our national security and safety of our sailors
Matt Hawkins,
Serco-NA is seeking a motivated Executive Assistant to provide direct support to the front office of one of our customers with the U.S
Navy in the Washington, DC area
Responsibilities include but are not limited to:
• Analyzing processes and workflows, formulating process improvement recommendations, analyzing technical/programmatic information to ensure a smooth operation of the department, field location, or specific project.
• Researching, assembling, and analyzing facts; and presents oral and written documents of compiled data for senior leadership use in responding to actions which require his/her personal attention.
• Tracking action items to ensure they are complete and on time and meets leadership expectation.
• Developing and implementing office and organizational administrative policies and procedures.
• Maintaining calendar, scheduling of commitments, and reminding senior leadership of obligations.
• Preparing, processing, and maintaining complex paperwork and forms (must have extensive knowledge).
• Coordinating travel and preparing travel documentation to include expense reports.
• Safeguarding sensitive business information, tracking, and delivering time constraint and recurrent tasks using sensitive records, information and data received on a constant basis.
• Spearheading the review of administrative and technical documentation for format, editorial, and subject-matter accuracy, and clarity.
• Advising managers and staff on proper company procedures and policies.
• Attending meetings and preparing notes and/or meeting minutes (attention to detail and punctuality is a must).
• Ensuring correspondence (memoranda, letters, reports, instructions, etc.) is completed accurately in a timely manner in accordance with the Department of the Navy Correspondence Manual and applicable policies.
• Reviewing Defense Travel System travel authorizations and vouchers for program office personnel.
• Updating office organization chart and phone listings
• Other administrative duties as assigned.
• 10% travel required
Qualifications To be successful in this role, you will have:
• A current or active DoD Secret security clearance.
• A High School diploma with two years of related experience.
• An advanced MS Office skillset to include Outlook, PowerPoint, Word, and Excel.
• Ability to multi-task in a fast-paced environment accepting emergent tasking with little to no supervision and/or direction.
• Discretion in performing specified work requirements.
• Outstanding written and oral communication skills to communicate effectively and build strong working relationships with a vast team of diverse professionals.
• Attention to detail and the ability to meet tight deadlines, as well as work independently and with sufficient knowledge to present projects to senior management
Additional desired experience and skills:
• Experience providing administrative support to senior/executive level managers.
• Experience supporting a Navy acquisition program office
Company Overview Serco Inc
(Serco) is the Americas division of Serco Group, plc
In North America, Serco's 9,000+ employees strive to make an impact every day across 100+ sites in the areas of Defense, Citizen Services, and Transportation
We help our clients deliver vital services more efficiently while increasing the satisfaction of their end customers
Serco serves every branch of the U.S
military, numerous U.S
Federal civilian agencies, the Intelligence Community, the Canadian government, state, provincial and local governments, and commercial clients
While your place may look a little different depending on your role, we know you will find yours here
Wherever you work and whatever you do, we invite you to discover your place in our world
Serco is a place you can count on and where you can make an impact because every contribution matters
To review Serco benefits please visit:
If you require an accommodation with the application process please email: or call the HR Service Desk at
Please note, due to EEOC/OFCCP compliance, Serco is unable to accept resumes by email
Candidates may be asked to present proof of identify during the selection process
If requested, this will require presentation of a government-issued I.D
(with photo) with name and address that match the information entered on the application
Serco will not take possession of or retain/store the information provided as proof of identity
For more information on how Serco uses your information, please see our Applicant Privacy Policy and Notice
Serco does not accept unsolicited resumes through or from search firms or staffing agencies without being a contracted approved vendor
All unsolicited resumes will be considered the property of Serco and will not be obligated to pay a placement or contract fee
If you are interested in becoming an approved vendor at Serco, please email
Serco is an equal opportunity employer
We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
Bring your expertise and collaborative skills to make an impact on our national security and safety of our sailors
Matt Hawkins,
https://www.linkedin.com/in/hawkinsma
, leads this high-performing contractor team supporting NAVSEASerco-NA is seeking a motivated Executive Assistant to provide direct support to the front office of one of our customers with the U.S
Navy in the Washington, DC area
Responsibilities include but are not limited to:
• Analyzing processes and workflows, formulating process improvement recommendations, analyzing technical/programmatic information to ensure a smooth operation of the department, field location, or specific project.
• Researching, assembling, and analyzing facts; and presents oral and written documents of compiled data for senior leadership use in responding to actions which require his/her personal attention.
• Tracking action items to ensure they are complete and on time and meets leadership expectation.
• Developing and implementing office and organizational administrative policies and procedures.
• Maintaining calendar, scheduling of commitments, and reminding senior leadership of obligations.
• Preparing, processing, and maintaining complex paperwork and forms (must have extensive knowledge).
• Coordinating travel and preparing travel documentation to include expense reports.
• Safeguarding sensitive business information, tracking, and delivering time constraint and recurrent tasks using sensitive records, information and data received on a constant basis.
• Spearheading the review of administrative and technical documentation for format, editorial, and subject-matter accuracy, and clarity.
• Advising managers and staff on proper company procedures and policies.
• Attending meetings and preparing notes and/or meeting minutes (attention to detail and punctuality is a must).
• Ensuring correspondence (memoranda, letters, reports, instructions, etc.) is completed accurately in a timely manner in accordance with the Department of the Navy Correspondence Manual and applicable policies.
• Reviewing Defense Travel System travel authorizations and vouchers for program office personnel.
• Updating office organization chart and phone listings
• Other administrative duties as assigned.
• 10% travel required
Qualifications To be successful in this role, you will have:
• A current or active DoD Secret security clearance.
• A High School diploma with two years of related experience.
• An advanced MS Office skillset to include Outlook, PowerPoint, Word, and Excel.
• Ability to multi-task in a fast-paced environment accepting emergent tasking with little to no supervision and/or direction.
• Discretion in performing specified work requirements.
• Outstanding written and oral communication skills to communicate effectively and build strong working relationships with a vast team of diverse professionals.
• Attention to detail and the ability to meet tight deadlines, as well as work independently and with sufficient knowledge to present projects to senior management
Additional desired experience and skills:
• Experience providing administrative support to senior/executive level managers.
• Experience supporting a Navy acquisition program office
Company Overview Serco Inc
(Serco) is the Americas division of Serco Group, plc
In North America, Serco's 9,000+ employees strive to make an impact every day across 100+ sites in the areas of Defense, Citizen Services, and Transportation
We help our clients deliver vital services more efficiently while increasing the satisfaction of their end customers
Serco serves every branch of the U.S
military, numerous U.S
Federal civilian agencies, the Intelligence Community, the Canadian government, state, provincial and local governments, and commercial clients
While your place may look a little different depending on your role, we know you will find yours here
Wherever you work and whatever you do, we invite you to discover your place in our world
Serco is a place you can count on and where you can make an impact because every contribution matters
To review Serco benefits please visit:
https://www.serco.com/na/careers/benefits-of-choosing-serco
If you require an accommodation with the application process please email: or call the HR Service Desk at
800-628-6458
, option 1Please note, due to EEOC/OFCCP compliance, Serco is unable to accept resumes by email
Candidates may be asked to present proof of identify during the selection process
If requested, this will require presentation of a government-issued I.D
(with photo) with name and address that match the information entered on the application
Serco will not take possession of or retain/store the information provided as proof of identity
For more information on how Serco uses your information, please see our Applicant Privacy Policy and Notice
Serco does not accept unsolicited resumes through or from search firms or staffing agencies without being a contracted approved vendor
All unsolicited resumes will be considered the property of Serco and will not be obligated to pay a placement or contract fee
If you are interested in becoming an approved vendor at Serco, please email
Serco is an equal opportunity employer
We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.